ADOPTED - JUNE 26, 2001

Agenda Item No. 19

Introduced by the Law & Courts and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION OF THE INGHAM COUNTY BOARD OF COMMISSIONERS TO ADOPT THE INGHAM COUNTY EMERGENCY TELEPHONE SERVICES POLICY

RESOLUTION #01-211

WHEREAS, the Ingham County Board of Commissioners established a fund for "Management System Improvements" for improving the County Emergency Telephone and Dispatch operations; and

WHEREAS, the County has received several requests for funding through this fund over the past several years; and

WHEREAS, the County Board of Commissioners approved Resolution # 95-184 and Resolution # 99-345 which established policies to serve as a guideline for municipalities to clarify what is eligible for funding through the "Management and System Improvement Funds"; and

WHEREAS, the Ingham County Board of Commissioners established a 911 Advisory Committee to advise the Board on funding requests; and

WHEREAS, a previous resolution has required that a minimum of 20% of monies be set aside for capital improvements and system enhancements; and

WHEREAS, the 911 Advisory Committee at the Ingham County Board of Commissioners request is now recommending a revised 911 Funding Policy for the Ingham County Board of Commissioners to adopt to serve as a guideline for municipalities to clarify what is eligible for funding through the "Management and System Improvement Funds"; and

WHEREAS, the 911 Advisory Committee further recommends that this INGHAM COUNTY EMERGENCY TELEPHONE SERVICES POLICY should be completely re-evaluated if there are significant changes in the methods of delivering Emergency Telephone Dispatch Services such as combining the two current 911 Dispatch Centers operating in Ingham County.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby adopts the attached "Ingham County Emergency Telephone Services Fund Allocation Policy" as recommended by the 911 Advisory Committee with respect to funding requests for Management and System Improvement Funds for improvements to the Emergency Telephone and Dispatch System.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners reaffirms the policy of setting aside a minimum of 20% of the total 911 Revenues for capital improvements and system enhancements as authorized by Resolution # 00-278.

BE IT FURTHER RESOLVED, that Resolutions # 95-184 and # 99-345 are hereby superceded by this resolution

JUNE 26, 2001

Agenda Item No. 19

RESOLUTION #01-211

BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to send a copy of this resolution and policy to all clerks of governmental units in Ingham County.

LAW & COURTS: Yeas: Lynch, Krause, Severino, Stid, De Leon, Dedden

Nays: Schafer Absent: Absent Approved 6/14/01

FINANCE: Yeas: Czarnecki, Hertel, Minter, Swope, Lynch

Nays: Schafer Absent: Krause Approved 6/20/01

INGHAM COUNTY EMERGENCY TELEPHONE SERVICES ALLOCATION POLICY

The Ingham County Board of Commissioners policy for allocating Emergency Telephone Services funds from the 911 millage to public agencies that operate Public Safety Answering Points (PSAPs) or Public Safety Agencies has the following criteria:

Eligible Costs

• Any equipment, equipment installation, or operating costs associated with the direct operation of Primary or Secondary Public Safety Answering Points as identified by the Ingham County Final 911 Services Plan and within the Ingham County Emergency Telephone District is eligible for consideration.



• Any capital expenditures and capital expenditures installation costs associated with Public Safety Agency operations that are necessary for maintaining communications between PSAPs and public safety agencies providing fire fighting, law enforcement, ambulance, medical, or other emergency services are eligible.



• Any consultant or professional technical service costs necessary to select or utilize eligible items as listed above.

Capital Expenditures

Capital expenditures requests are defined as the costs of building alterations and improvements, office equipment and furnishings, and computer equipment for the 911 Center Public Safety Answering Points (PSAP) provided by the municipalities.

• Funds shall be paid on a reimbursement basis, following adherence to the municipalities' purchasing and procurement process.



• Funds shall not be used for purchasing, renting, leasing or constructing the exterior physical space for the PSAP.



• Renovation or construction of the interior space of the PSAP - such as toilets, painting and carpeting - may be reimbursed up to a maximum of 50% of the direct costs, including design and architect fees.



• The purchase of necessary equipment and furnishings which are to be used substantially but not exclusively for the PSAP - such as common waiting area furniture or shared computer equipment or infrastructure - may be reimbursed up to 50% of their direct costs, in proportion to the amount of projected usage by the PSAP.

• The purchase of equipment and furnishings which are unique and essential to providing 911 Emergency Telephone Dispatch Services by the PSAP - such as consoles, headsets, etc. - may be reimbursed at 100% of their direct costs.
• The purchase of communications equipment such as portable and mobile radios and Mobile Data Computers and the installation costs associated with Public Safety Agency operations that are necessary for maintaining communications between PSAPs and public safety personnel providing fire fighting, law enforcement, ambulance, medical, or other emergency services are eligible.

Other Criteria

• Emphasis will be given to eligible projects that demonstrate improvements to the emergency dispatch operations in the county, or demonstrate financial cost savings when compared with existing operations.



• Priority may be given to projects that use 911 funds to leverage other public agency funds.



• This policy is meant to clarify what are considered eligible costs and projects for Ingham County 911 millage and telephone surcharge funds and in no way implies that items meeting this criteria will be automatically funded.



• Funds shall not be used for reimbursement of indirect costs.



• In no case shall the total reimbursement exceed the total authorized by the Board of Commissioners.

• Expenditure of the funds shall be pursuant to an agreement between the County and the municipalities providing the PSAP, drafted in accordance with these principles.

Process for Requesting 911 Funds

• All requests for Ingham County 911 millage funds must be made in writing to the Ingham County Controller's Office. Each request will be evaluated on its merit and how it meets the aforementioned criteria. Proposals shall be presented for consideration through the 911 Advisory Committee. The 911 Advisory Committee will forward their recommendations on these requests to the Board of Commissioners committee process.





• The Board, at its discretion, may consider requests that have not been recommended for funding by the 911 Advisory Committee.