ADOPTED - OCTOBER 23, 2001

Agenda Item No. 7

Introduced by the Administrative Services/Personnel and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AMENDING RESOLUTION #94-93 TO INCLUDE CHANGES TO THE COUNTY'S PURCHASING POLICIES AND PROCEDURES

RESOLUTION #01-313

WHEREAS, in 1994 the Ingham County Board of Commissioners amended policies and procedures regarding the purchase of goods and services for County-funded Departments; and

WHEREAS, specific changes to purchasing policies and procedures have been recommended to reflect increases in dollar values as a result of inflation, and other changing circumstances; and

WHEREAS, these recommended changes will facilitate the operation of the Purchasing Department by streamlining various approval processes.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby amends Resolution #94-93 in accordance with the following:

a. The minimum dollar level at which a County purchase order is required is increased from $100 to $500.

b. The Purchasing Department shall procure goods and services where the anticipated cost exceeds $500; three verbal quotes shall be obtained when the anticipated cost is at least $500 but less than $5,000 with final approval from the Purchasing Director; three written quotes shall be obtained when the anticipated cost is at least $5,000 but less than $10,000 with final approval from the Purchasing Director; formally advertised bids and proposals shall be obtained when the anticipated cost is at least $10,000 but less than $20,000 with final approval by the County Controller; and formally advertised bids and proposals shall be attained when the anticipated cost exceeds $20,000 with final approval by the Board of Commissioners.

c. The maximum dollar amount for which the short form authorization can be used is increased from $10,000 to $20,000. Approval of the Controller, Liaison Chairperson and Finance Chairperson is required. A contract over $20,000 requires approval by Board resolution. All contracts must be approved as to form by the County Attorney.

BE IT FURTHER RESOLVED, that all other policies set forth in Resolution #94-93 shall remain unchanged.

ADMINISTRATIVE SERVICES/PERSONNEL: Yeas: Stid, Celentino, Minter, De Leon, Swope Nays: None Absent: None Approved 10/16/01

FINANCE: Yeas: Czarnecki, Hertel, Schafer, Swope, Lynch

Nays: None Absent: Minter, Krause Approved 10/17/01