SUBSTITUTE ADOPTED - MAY 28, 2002

Agenda Item No. 8

Introduced by the Administrative Services/Personnel Committee of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION ADOPTING AN INDEPENDENT ATTENDANCE POLICY FOR

THE INGHAM COUNTY YOUTH COMMISSION

RESOLUTION #02-136

WHEREAS, the Board of Commissioners has created and established the Ingham County Youth Commission; and

WHEREAS, the Board has deemed the Ingham County Youth Commission responsible for setting its own guidelines, structure, policies, and bylaws; and

WHEREAS, the Board reserves the right to approve said guidelines, structure, policies, and bylaws; and

WHEREAS, the Ingham County Youth Commission and its adult advisors have determined that an attendance policy that would allow members to miss 50% of the meetings in one calendar year, would severely jeopardize the functioning, continuity, and sustainability of said Youth Commission.

WHEREAS, the Ingham County Youth Commission has developed an independent attendance policy that does not follow the present attendance policy pertaining to appointed advisory boards and commissions, but suits their needs in accordance with the once per month meeting schedule.

THEREFORE BE IT RESOLVED, that Ingham County Youth Commissioners will be allowed a total of three absences from the regular meetings of twelve per appointment year (September 1^st thru August 31^st) two of which must be excused, and also includes special meetings arranged by majority decision of the Youth Commission, in any one calendar year.

BE IT FURTHER RESOLVED, that for an absence to be considered excused, the Youth Commissioner must contact an Ingham County Youth Commission adult advisor at least twenty-four hours prior to the meeting when the expected absence will occur, or on the day of the meeting if possible, in the event of illness.

BE IT FURTHER RESOLVED, that attendance records will be reviewed quarterly and when a member has accumulated two absences, they will be sent a letter informing them of their current status and reminding them of the policy.

BE IT FURTHER RESOLVED, that when a member has accumulated a fourth absence, the matter will be examined by the Ingham County Youth Commission's appointed Review Board in conjunction with the adult advisors, and a representative from the County Board of Commissioners, to determine further action.

ADOPTED - MAY 28, 2002

Agenda Item No. 8

RESOLUTION #02-136

BE IT FURTHER RESOLVED, that ICYC Review Board action may result in the automatic resignation of the member, or the securing of written documentation assuring those parties present that the member was fully engaged in a serious emergency situation, with no reasonable opportunity to inform an ICYC adult advisor of the impending fourth absence.

BE IT FURTHER RESOLVED, that under no circumstances shall a fifth absence be tolerated, and the member is automatically deemed to have resigned from the Ingham County Youth Commission.

ADMINISTRATIVE SERVICES/PERSONNEL: Yeas: Swope, Lynch, De Leon, Celentino Nays: None Absent: Severino Approved 5/21/02