ADOPTED - JUNE 11, 2002

Agenda Item No. 8

Introduced by the Administrative Services/Personnel and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AMENDING RESOLUTION #00-198 (RESOLUTION ADOPTING AN ENHANCED ACCESS POLICY) TO ADJUST THE FEE FOR ACCESSING DELINQUENT TAX AND OTHER INFORMATION IN THE TREASURER'S OFFICE

RESOLUTION #02-146

WHEREAS, the Ingham County Board of Commissioners has adopted an Enhanced Access to Public Records Policy whose intent is to provide a reasonable methodology for recovering necessary costs for providing access to selected public records in the various forms available through technological enhancements; and

WHEREAS, the Board of Commissioners has determined that reasonable fees shall be established in order to recover the costs for providing access to selected public records in these forms, and in 2000 established a fee of $.15 per transaction for access to delinquent tax and other information in the Treasurer's Office; and

WHEREAS, MAXIMUS, Inc., has conducted an analysis of the costs of providing enhanced access to these documents and has documented a total cost of approximately $.37 per transaction; and

WHEREAS, the Controller and Treasurer are recommending an increase to $.25 per transaction which is sufficient to cover the personnel costs associated with maintenance and administration of the Web site where the information is accessed.

THEREFORE BE IT RESOLVED, that, in accordance with the Ingham County Enhanced Access to Public Records Policy, the Ingham County Board of Commissioners hereby amends Resolution #00-198 to increase the current $.15 transaction fee for access to delinquent tax and other information in the Treasurer's Office to $.25, effective July 1, 2002.

BE IT FURTHER RESOLVED, that the fees will be reviewed for possible adjustment on an annual basis, with a target of recovering 100% of the personnel cost of providing the enhanced access.

ADMINISTRATIVE SERVICES/PERSONNEL: Yeas: Swope, Lynch, De Leon, Celentino

Nays: Severino Absent: None Approved 6/3/02

FINANCE: Yeas: Grebner, Stid, Swope, Krause, Hertel, Schafer, Minter

Nays: None Absent: None Approved 6/4/02