ADOPTED - JUNE 11, 2002

Agenda Item No. 13

Introduced by the Administrative Services/Personnel and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AMENDING RESOLUTION #00-198 (RESOLUTION ADOPTING AN ENHANCED ACCESS POLICY) TO ESTABLISH FEES FOR ACCESSING DOCUMENTS IN THE REGISTER OF DEEDS OFFICE

RESOLUTION #02-150

WHEREAS, the Ingham County Board of Commissioners has adopted an Enhanced Access to Public Records Policy whose intent is to provide a reasonable methodology for recovering necessary costs for providing access to selected public records in the various forms available through technological enhancements; and

WHEREAS, access to many of the records in the Ingham County Register of Deeds Office is now available via the internet, by CD's, and by floppy disks; and

WHEREAS, the Board of Commissioners has determined that reasonable fees shall be established in order to recover the costs for providing access to selected public records in these forms; and

WHEREAS, the Register of Deeds and County Controller, with the assistance of MAXIMUS, Inc., have recommended a set of fees for this purpose.

THEREFORE BE IT RESOLVED, that, in accordance with the Ingham County Enhanced Access to Public Records Policy, the Ingham County Board of Commissioners hereby amends Resolution #00-198 and establishes the following fees for enhanced access to records in the Ingham County Register of Deeds Office:

1) For companies entering into a contract with Ingham County for provision of images by the County to the company via CD on a regular ongoing basis (approximately one per week) plus unlimited access to images via the internet:

Effective July 1, 2002 $100 per CD

Effective September 1, 2002 $220 per CD

Effective January 1, 2003 $250 per CD

2) For companies desiring internet access only (no agreement to purchase CD's on an ongoing basis):

Effective July 1, 2002 $60 per month plus $.0825 per image

3) For companies desiring an index on floppy disk:

Effective July 1, 2002 $55 per diskette

ADOPTED - JUNE 11, 2002

Agenda Item No. 13

RESOLUTION #02-

4) For companies desiring images to be produced on a CD on a Special Order basis:

Effective July 1, 2002 $60 per hour plus $.0825 per image

BE IT FURTHER RESOLVED, that the fees will be reviewed for possible adjustment on an annual basis, with a target of recovering 75% of the cost of providing the enhanced access.

ADMINISTRATIVE SERVICES/PERSONNEL: Yeas: Swope, Lynch, De Leon, Celentino

Nays: Severino Absent: None Approved 6/3/02

FINANCE: Yeas: Grebner, Stid, Swope, Krause, Hertel, Schafer, Minter

Nays: None Absent: None Approved 6/4/02