ADOPTED - DECEMBER 10, 2002

Agenda Item No. 16



Introduced by the Administrative Services/Personnel and Finance Committees of the:



INGHAM COUNTY BOARD OF COMMISSIONERS



RESOLUTION TO AUTHORIZE THE PURCHASE OF COMPUTER EQUIPMENT

FOR THE BOARD OF COMMISSIONERS AND REIMBURSEMENT

FOR CERTAIN RELATED EXPENSES



RESOLUTION #02-288



WHEREAS, continually encouraging the maximum use of technology is a stated long term objective of Ingham County; and



WHEREAS, the Ingham County workforce is increasingly utilizing e-mail and the internet to access and receive information; and



WHEREAS, Ingham County Commissioners must have access to the county web page and intranet, and be able to utilize e-mail in order to efficiently access and receive county related information and to communicate with staff, county departments and officials; and



WHEREAS, the Ingham County Board of Commissioners has adopted Resolutions #00-262 and #01-82 establishing policies related to the purchase of computer equipment for the Board of Commissioners and for reimbursement of certain related expenses; and



WHEREAS, it is desirable to consolidate and update these policies.



THEREFORE BE IT RESOLVED, that Commissioners may request in writing the assignment of a county-owned laptop for their use in the performance of their duties as a County Commissioner.



BE IT FURTHER RESOLVED, that Commissioners who are assigned a county-owned laptop for these purposes shall also be provided internet access, a county e-mail address, and shall also be provided training in the use of these devices, and any other county installed software.



BE IT FURTHER RESOLVED, that such equipment shall be purchased in accordance with county policies and procedures, with specifications for the equipment, internet service, software, and supplies as established by the MIS Director.



BE IT FURTHER RESOLVED, that the use, maintenance, and repair of such equipment, and the purchase of services shall be in accordance with existing county guidelines for computer equipment.



BE IT FURTHER RESOLVED, that the costs of providing and upgrading county-owned hardware, software, and services, and the cost of purchasing supplies as provided in this resolution shall be paid from the Board of Commissioners' budget, or other sources as provided for other computer equipment.



BE IT FURTHER RESOLVED, that County Commissioners who request county equipment and/or software are strongly encouraged to participate in training which may be offered to County employees.



BE IT FURTHER RESOLVED, that laptops assigned to County Commissioners shall include anti-virus software, and that a Commissioner not assigned a county-owned laptop, upon request and documentation, may also be reimbursed up to $75 toward the purchase of anti-virus software.







ADOPTED - DECEMBER 10, 2002

Agenda Item No. 16



RESOLUTION #02-288



BE IT FURTHER RESOLVED, that at such time as the full board and committee packets are reliably available from the County's web site, staff may discontinue printing and mailing of agendas and packets to Commissioners, provided however, that a Commissioner may, by request, continue receiving mailed agenda packets.

BE IT FURTHER RESOLVED, that a Commissioner, upon request and documentation, shall be reimbursed up to $75 per quarter for the monthly expense of an additional communications line, provided however, that such reimbursement is contingent upon the Commissioner waiving mailed agenda packets.



BE IT FURTHER RESOLVED, that Resolutions Nos. #00-262 and #01-82 are hereby rescinded.



ADMINISTRATIVE SERVICES/PERSONNEL: Yeas: Lynch, De Leon, Celentino

Nays: Swope Absent: Severino Approved 12/3/02



FINANCE: Yeas: Grebner, Stid, Krause, Hertel, Minter

Nays: Swope, Schafer Absent: None Approved 12/4/02