ADOPTED - AUGUST 26, 2003

Agenda Item No. 23

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION APPROVING A CONTRACT WITH VISTA SG FOR THE PURCHASE OF DOCUMENT MANAGEMENT/IMAGING SOFTWARE AND PROFESSIONAL SERVICES

RESOLUTION #03-200

WHEREAS, the county currently has two enterprise level document management/imaging systems; and

WHEREAS, both of these systems have reached their end of life and need to be upgraded or replaced; and

WHEREAS, a new replacement needs to be able to be integrated in with the County's judicial management information systems, Courtview; and

WHEREAS, the software vendor Vista SG is the only vendor with a current relationship and provides integration into Courtview; and

WHEREAS, the Integrated Justice Information System Committee and the Ingham County Purchasing Department have both approved the purchase of Vista SG software and professional services.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorize a contract with Vista SG for the purchase of software and professional services at a cost not to exceed $85,000.

BE IT FURTHER RESOLVED, that this approval is contingent upon receipt of a communication from MAXIMUS, Inc. confirming that their agreement with VISTA SG includes a provision that both companies guarantee each will insure that their respective and integrated software applications will stay compatible with the latest VISIFO Release(s) and that the MIS Director is satisfied with this commitment.

BE IT FURTHER RESOLVED, that this purchase will be paid from the MIS budget and the IJIS maintenance budget.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chair and the County Clerk to sign any necessary contract documents as to form by the County Attorney.

COUNTY SERVICES: Yeas: Celentino, Holman, De Leon, Severino

Nays: None Absent: Schor, Nevin Approved 8/19/03

FINANCE: Yeas: Grebner, Swope, Dedden, Hertel, Thomas

Nays: None Absent: Minter Approved 8/20/03