FEBRUARY 11, 2003

AGENDA ITEM NO. 9



Introduced by the County Services and Finance Committees of the:



INGHAM COUNTY BOARD OF COMMISSIONERS



RESOLUTION AUTHORIZING AN AGREEMENT WITH COMERICA FOR THE PROCUREMENT CARD PROGRAM



RESOLUTION #03-026



WHEREAS, the Ingham County Board of Commissioners authorized in Resolution No. 02-178, the Purchasing Department to proceed with implementing a Procurement Card Program; and



WHEREAS, the Procurement Card Team was formed including representatives from Budgeting, Financial Services, Human Resources, Management Information Systems, Treasury and Purchasing Department; and



WHEREAS, Requests for Proposal were issued and received by the Purchasing Department, the Procurement Card Team evaluated the proposals received, and the presentations made by the responding vendors; and



WHEREAS, the Procurement Card Team unanimously recommends the acceptance of the proposal received from Comerica as the best value for the County.



THEREFORE BE IT RESOLVED, that Ingham County enter into a three-year agreement with Comerica for the Procurement Card Program at no cost to the County, with the capability of using loadable cards in the future.



BE IT FURTHER RESOLVED, the Procurement Card Team work with Comerica and County Staff to implement a phased rollout of the program which will include but not be limited to: policies, procedures, and monitoring.



BE IT FURTHER RESOLVED, that the County Clerk and the Chairperson of the Board of Commissioners are hereby authorized to sign the necessary agreement documents prepared and approved as to form by the County Attorney's Office on behalf of the County.



COUNTY SERVICES: Yeas: Holman, De Leon, Severino, Nevin Nays: None

Absent: Celentino, Schor Approved 2/4/03



FINANCE: Yeas: Grebner, Swope, Dedden, Thomas, Minter

Nays: None Absent: Hertel Approved 2/5/03