ADOPTED - AUGUST 24, 2004

Agenda Item No. 25

Introduced by the County Services Committee of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING PARTICIPATION IN THE MID-MICHIGAN INFORMATION TECHNOLOGY TECHNLOGYMASTER MUTUAL AID AGREEMENT

RESOLUTION #04-251

WHEREAS, information technology is increasingly important to the services that we provide to our citizens; and

WHEREAS, information technology adds flexibility to respond to unplanned events; and

WHEREAS, the loss of information technology resources can significantly degrade organizational productivity, hinder the ability to provide required day to day services, and impair the ability to respond to a variety of non-routine events; and

WHEREAS, individually, it is virtually impossible for any community to plan and prepare for all given incidents that may result in loss of, or necessity for, specific information technology resources; and

WHEREAS, a group of communities can more effectively plan for, and respond to a larger variety of events; and

WHEREAS, information technology resources are not directly incorporated in any existing Mutual Aid agreements; and

WHEREAS, regional information technology operation managers are proposing the creation of an Information Technology Master Mutual Aid Agreement (ITMMAA); and

WHEREAS, the primary goal of the ITMMAA is to create a framework that allows the participants to voluntarily combine their resources and expertsexpertise to provide mutual aid; and

WHEREAS, the ITMMAA would allow itis necessary on occasion each Memberparticipant included in the of the Mutual AidITMMA A to call on other

Participants has a need for additional aid from other sources in order to adequately combat large scale information technology disasters/outages that negatively affect government departments or the citizens it serves; and

WHEREAS, it is desirable that each of the Members hereto desire to voluntarily combine their resources and experts to provide mutual aid in the case of information technology disaster/outage; andWHEREAS, it is necessary and desirable that a cooperative agreement be executed for the interchangeexchange of such mutual aid on a local, countywide, and regional , statewide, and interstate basis.

THEREFORE BE IT RESOLVED, in consideration of these facts, the County Township agrees to participate in the Information Technology Master Mutual Aid Agreement, and as a MemberPaticipantparticipants hereto agrees as follows:

1. Each MemberPaticipantparticipant agrees to provide mutual aid on a voluntary basis in the form of staff, hardware, software, network connections, access to participant building facilities, internet access to any other pMemberPaticipantarticipant when a request for mutual aid has been received, provided that in no event will any MemberPaticipantparticipant be liable for not providing such aid.

ADOPTED – MARCH 24, 2004

Agenda Item No. 25

RESOLUTION #04-251

2.

to carry other Member for failure to provide such aid.

In the event that mutual aid is received, the requesting memberPaticipantparticipant assumes responsibility and liability for actions taken by the responding memberPaticipantparticipant.

3. Each participant agrees that a request for mutual aid shall be made by the information technology manager or other local government official identified in Section 11Each MemberPaticipant agrees that a request for mutual aid shall only be made by the information technology manger/director.

4. Each MemberPaticipantparticipant agrees to assume financial responsibility and liability for its own actions upon responding to a request for mutual aid.

5. All memberPaticipant sparticipants agree to periodically meet and review what resources that they beare able to provide in an information technology/disaster.

6. MemberPaticipantsParticipants agree to work together to find ways toof increase the reliability of technology, create redundant systems, and if agreed share in the costs for disaster preparation.

7. When an agency borrows a resource from a memberPaticipantparticipant agency, they accept the resource will be returned as quickly as possible.

8. The loaning agency may request the return of the resource at anytime, however, they accept the fact the resource may remain with the loaned to agency for up to seven days from the time, which the request for return is made.

9. This agreement shall become effective as to each party when approved or executed by the party, and shall remain operative and effective as between each party that approved or executed this agreement, until participation in this agreement is terminated by the party. The termination by one or more of the parties of its participation in this agreement shall not affect the operation of this agreement as between the other parties thereto.

10. Any MemberPaticipantparticipant may terminate this agreement by giving thirty (3045) days written notice from the information technology manger/director Information Technology Manager of that agency.

11. In addition to the information technology manager, the following officials shall also be permitted to request assistance from the Participating agencies:

· Highest Ranking Elected Official

· Highest Ranking Appointed Official

· Emergency Services Coordinator

· Other IT Staff specifically authorized by the Participating Agency’s Information Technology Manager.

BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are hereby authorized to sign any necessary documents upon review by the County Attorney.

COUNTY SERVICES: Yeas: Swope, Thomas, De Leon, Hertel, Nevin

Nays: None Absent: Severino Approved 8/17/04