ADOPTED - MARCH 23, 2004

Agenda Item No. 26

Introduced by Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO APPROVE THE FEDERAL EMERGENCY MANAGEMENT AGENCY'S FY 2001-2004 PROJECT IMPACT GRANT BUDGET AND RELATED SUBCONTRACTS

RESOLUTION #04-96

WHEREAS, the Ingham County Board of Commissioners approved the acceptance of the FY 2001-2003 Project Impact Grant from the Federal Emergency Management Agency in September of 2001 through Resolution #01- 293; and

WHEREAS, the Ingham County Board of Commissioners approved an Ingham County Project Impact Statement of Work Revised July 25, 2002," through Resolution #02-218; and

WHEREAS, FEMA has extended the contract for an additional year through September 30, 2004; and

WHEREAS, the Ingham County Office of Emergency Services working with the LEPC (Local Emergency Planning Committee) and other local government officials has identified and prioritized a revised program plan and budget to mitigate various natural hazards which would impact the citizens of Ingham County, including but not limited to, flooding, tornados, wind damage, hail, snow, ice, and wild fires; and

WHEREAS, the purpose of the mitigation efforts supported by this grant is to enhance the safety of the citizens of Ingham County and reduce loss of property and life resulting from a natural disaster.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the attached FY 2001-2004 Project Impact Grant budget and Statement of Work for the Federal Emergency Management Agency contract for the time period of October 1, 2001 through September 30, 2004 at a total cost of $435,360.10 of which $300,000 is federal funds and $96,409.50 is the local County's match that is a combination of cash or in-kind services and $38,950.60 is the Partner Contributions that is a combination of cash or in-kind services

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners directs the Controller to make the necessary budget adjustments in the Ingham County Sheriff's Office 2004 budget.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract/subcontract documents that are consistent with this resolution and the attached FY 2001-2004 Project Impact Grant budget and Statement of Work approved as to form by the County Attorney.

LAW ENFORCEMENT: Yeas: Schor, Stid, Holman, Swope, Schafer

Nays: None Absent: Minter Approved 3/11/04

FINANCE: Yeas: Lynch, Grebner, Dedden, De Leon, Thomas, Minter

Nays: None Absent: None Approved 3/17/04

Category A: Hazard Identification and Risk Assessment

Ingham County Hazard Identification, Risk Assessment, and Mitigation Plan

Proposed Budget: $0

Project Impact Grant: $0

Match: $0.00

Partner Contribution: $0.00

Undertaken by another grant. Ingham County along with Eaton and Clinton Counties, Delta Township, and the City of Lansing have agreed to accept a hazard mitigation grant that will pay for the Tri-County Regional Planning Commission to conduct a hazard analysis and mitigation plan for the tri-county area with individual plans for each emergency management jurisdiction. The grant has been approved by the state and the local programs and will address natural as well as all hazards that would not only impact Ingham County but because of the size or scope would also impact other jurisdictions.

This document provides an overview of natural hazard events that have occurred or have occurred in conjunction with various local, state, and federal agencies has developed the Ingham County Natural Hazard Analysis potential to occur in Ingham County. This identification of hazards should assist planners, emergency management officials, political officials, and citizens in their decisions of how to prepare for and prevent future hazard events. This also allows political officials an others to set priorities for resource allocation for response, recovery and mitigation activities prior to the occurrence of a natural hazard incident.

After the completion of the Ingham County Natural Hazards Analysis, the County will develop a Hazard Mitigation Plan. This document will serve as a foundation for future mitigation projects within Ingham County.

Ingham County has acquired the HAZUS99 tool from FEMA and the Community Vulnerability Assessment Tool from NOAA and has also approached the Tri-County Regional Planning Commission and the MSP/EMD Planning section to assist with the process of completing a hazard analysis and developing a hazard mitigation plan with Project Impact Funds.

Category B: Adoption of Policies or Practices for Mitigation in Existing Building or New Construction

Proposed Budget: $23,594.31

Project Impact Grant: $23,594.31

Match: $0.00

Partner Contribution: $0.00

Dry Fire Hydrants

A dry fire hydrant is non-pressurized permanent pipe assembly with fire truck pumper connections, installed into a dependable water source, such as a lake, large pond, river or stream. The dry fire hydrant delivery system consists of a hydrant strainer, which is permanently lowered into the water source, and a dry fire hydrant head to which the fire department can connect a pumper truck to draw water. These two pieces are connected by an L-shaped section of PVC pipe.

Ingham County Project Impact will work with local units of governments and the Tanker Task Force to determine the placement of the proposed 18 dry fire hydrants for installation in Ingham County communities.

2. Pumps

Proposed Budget: $20,000.00

Project Impact Grant: $20,000.00

Match: $0.00

Partner Contribution: $0.00

The Ingham County Drain Commissioners Office will purchase and place into service portable "trash pumps" in areas of flooding to help the current drain system with the excess water caused by heavy rains. These large amounts of water in a short period of time overload the current system, which is planned for the average rainfall. By assisting with the movement of the excess water urban flooding would be decreased and damage to homes lessened.

The Ingham County Drain Commissioner's Office would purchase a total of 5 portable pumps commonly known as Trash Pumps due to their ability to process small particles as well as water. These pumps would range in size from 4 inch, gas powered, and on a trailer to several 3 inch, gas powered trash pumps." These would be used in residential areas that have a history of urban flooding to assist with the extra large amounts of storm water and as a backup to the electric pumps that are permanently installed but due to age, smaller diameter outlets and loss of electricity during storms would be unable to process the temporary large amounts of storm water thereby mitigating damage to homes.

Category E: Activities that Lead to Building or Sustaining Public/Private Partnerships, or that Support Public Awareness of Mitigation

1. Project Impact Steering Committee

Proposed Budget: $1,900.00

Project Impact Grant: $0.00

Match: $0.00

Partner Contribution: $ 1,900.00

The Ingham County Emergency Planning Committee formed a temporary steering committee at their April meeting. The committee is in charge of identifying potential projects, and the budget for the Project Impact initiative. The committee meets every month if not sooner depending on the issues being discussed.

2. Masters of Disaster Curriculum Kits

Proposed Budget: $0.00

Project Impact Grant: $0.00

Match: $0.00

Partner Contribution: $0.00

American Red Cross (ARC) has decided not to participate and this program is on hold.

Ingham County will partner with the Mid-Michigan Chapter of the American Red Cross to provide Masters of Disaster curriculum kits for all Ingham Count School districts. American Red Cross Disaster education volunteers will provide training to all interested teachers in the use of the Masters of Disaster curriculum.

Public Service Announcements

Proposed Budget: $181,200.00

Project Impact Grant: $90,600.00

Match: $90,600.00

Partner Contribution: $0.00

Ingham County will partner with local TV station FOX47 to provide public service announcements to educate the Mid-Michigan community about natural disaster preparedness and severe weather survival. Fox47 had designed a campaign to educate the Mid-Michigan community and bring awareness during the severe weather periods during severe weather awareness week, tornado warnings, winter weather, spring flooding, and wildfire mitigation practices.

Skywarn Training

Proposed Budget: $68,500.00

Project Impact Grant: $300.00

Match: $5,809.50

Partner Contribution: $690.50

Amended dollar amount after reply by the print office on cost to print Skywarn books. 500 books = $300.00.

Ingham County proposes to train maintenance personnel, drain commission employees, road commission employees and possibly bus drivers in the Skywarn to identify potentially dangerous weather situations such as severe thunderstorms, high winds, or tornadoes. Include public safety personnel and dispatchers, and to print Skywarn training books to issue to participants.

Emergency Disaster Kits

Proposed Budget: $8,452.31

Project Impact Grant: $4,260.11

Match: $0.00

Partner Contribution: $4,192.20

Ingham County will partner with the Mid-Michigan Chapter of the American Red Cross to supply "emergency/disaster kits" to all Habitat for Humanity Families (HFH) who are currently in homes or as they occupy their new home. The low income nature of the HFH client lends itself to low education in regards to home ownership and how to handle even the most basic of emergencies that can effect the homeowner and his/her family. The kits provided will have both basic equipment and information to deal with problems such as power outages, fire, flooding, and winter storms.

Mason Public Schools - Equipment and Communication Services

Proposed Budget: $35,951.48

Project Impact Grant: $18,753.58

Match: $0.00

Partner Contribution: $17,197.90

Ingham County will partner with the Mason Public School system and the City of Mason to donate tower space and communication equipment to be used for communications between the school system and the local emergency management office in times of natural disasters. This project was completed and Mason Schools paid on 06-04-03.

The City of Mason, Mason Public Schools, and the private security contractor for the schools (Joseph Young & Assoc.) have allowed access to a radio system they have put in place that covers a major part of central Ingham County to be used in times of emergency to report severe weather. This in conjunction with the purchase of several more radios and training by the National Weather Service of school, city, and private employees in Sky warn Spotter techniques would provide trained personnel during the day when amateur radio operators are minimal due to their work schedules. They have also agreed to allow use of the radios by emergency services when the school is not in session to mitigate and aid communications during emergencies.

Weather Alert Radios

Proposed Budget: $26,070.00

Project Impact Grant: $20,100.00

Match: $0.00

Partner Contribution: $5,970.00

Ingham County will partner with the Michigan Association of Broadcasters and the Ingham County Emergency Planning Committee to supply weather alert radios to all schools (150) located in the Ingham Intermediate School District. Include the Ingham Intermediate School District as a partner.

Equipment Upgrades for Emergency Warning Systems

Proposed Budget: $ 95,352.00

Project Impact Grant: $ 86,352.00

Match: $0.00

Partner Contribution: $9,000.00

Ingham County proposes to partner with Meridian Township to upgrade their early warning systems with battery backup systems, and move some current sirens to cover all of the Meridian Township area. Partner contribution is for the moving of the sirens.

Both the Township of Meridian and City of Lansing are working on amended project proposals for upgrades to sirens to provide battery backup and remote activation and will include information on each municipality's assistance in working on the sirens. This will be in the form of partner contributions/matches.

City of Lansing Emergency Management has submitted a plan to upgrade their warning sirens (See attached proposal). This will involve upgrade of old equipment no longer supported or able to be repaired. Included is a two-way monitoring system that would allow early detection of problems, battery backup, and remote activation. This project will upgrade 20 sirens to enhance the city's capability to mitigate any natural disaster by providing the public time to prepare for a natural disaster and thereby lessen the impact of the disaster. The grant monies will total $86,352.00 and the city will match this by providing installation, labor, material, continuous maintenance, and removal of old equipment, totaling $9,000.00.

Firewise Model Community Project

Proposed Budget: $ 18,040.00

Project Impact Grant: $ 18,040.00

Match: $0.00

Partner Contribution: $0.00

Ingham County will partner with the Michigan State University Extension Service to increase awareness about wildland/urban interface fire mitigation. This project will make Ingham County a more fire resistant community. The potential for homeowner losses will decrease, while the understanding of wildfire behavior and wildfire mitigation and preparedness will increase. The Project Impact grant will allow for the hiring of a student intern; provide additional funds for travel, supplies, postage, and printing; provide additional funds for the Project Leader to make more trips to the Model Community than could be made without the supplemental funding; provide a charter coach for two hours for: 1.), an educational tour for area residents and other interested residents to observe practices that have been implemented at real homes within the Model Community area, and 2.) an educational tour for local officials from Ingham County; and finally provide incentive payments to 10 to 20 homeowners to provide financial assistance in implementing Firewise practices.

River Gauges Project

Proposed Budget: $18,000.00

Project Impact Grant: $18,000.00

Match: $0.00

Partner Contribution: $0.00

Ingham County LEPC will purchase three river gauges to monitor water flow on the Red Cedar River, the Grand River, and Sycamore Creek to provide information on water flow and volume to help with predicting possible flooding in heavily populated areas downstream. All of the old USGS gauges have been abandoned and with a great influx of housing and businesses in areas previously open land more runoff is occurring. This information will also be provided to local and regional planning departments/commissions to assist in mitigating impact of flooding. We will partner also with the USGS, NWS-NOAA, and local meteorologist so that the greatest benefit can be gained by the data.

Media Coverage of the Project Impact Signing Ceremony

Proposed Budget: $0.00

Project Impact Grant: $0.00

Match: $0.00

Partner Contribution: $0.00

Progress Reports:

Ingham County agrees to provide the required "Baseline Report" 60 days after the signing ceremony, quarterly narrative and financial reports, and annual progress reports for 5 years as required.

GRAND TOTALS

Proposed Budget: $ 435,360.10

Project Impact Grant: $ 300,000.00

Match: $ 96,409.50

Partner Contributions: $38,950.6