ADOPTED - JUNE 27, 2006

Agenda Item No. 14

Introduced by the Judiciary and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS TO THE FRIEND OF THE COURT IMPREST CASH WITHIN THE FRIEND OF THE COURT FUND

RESOLUTION #06-174

WHEREAS, the Ingham County Friend of the Court has operated an imprest cash fund of $2,250 in order to facilitate the making of change for payments of child support; and

WHEREAS, it is necessary to transfer additional monies into this fund to cover cashier shortages for a period prior from 1996 through March 28, 2006; and

WHEREAS, the Director of Financial Services has reviewed the controls and documentation of explanation at the Friend of the Court, and considers the total shortfall of $953.90, over a period in excess of ten years, to be attributable to human error; and

WHEREAS, the Friend of the Court has implemented a policy whereby shortages of imprest cash will be replenished via Board resolution on an annual basis; and

WHEREAS, the Friend of the Court has implemented a policy whereby shortages of imprest cash of any amount will be immediately reported to the Circuit Court Administrator, and will be immediately reported to the Chief Circuit Judge and to the Presiding Judge of the Family Division if said shortage exceeds $10; and

WHEREAS, there has been a significant decrease in payments at the Friend of the Court cashier window that has occurred since the implementation of centralized collections and disbursements  of child support at the Michigan State Disbursal Unit (MiSDU); and

WHEREAS, the Friend of the Court believes the current imprest cash total of $2,250 to be excessive given said decrease.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the Friend of the Court imprest cash fund to be reduced from $2,250 to $1,000.

BE IT FURTHER RESOLVED, that the Friend of the Court is authorized to transfer $296.10 of their imprest cash back to the Ingham County Treasurer.

BE IT FURTHER RESOLVED, that the Friend of the Court is authorized to charge $953.90 to “Errors and Omissions” line item 215-14200-957000 to cover the shortage in their imprest cash fund.

JUDICIARY:  Yeas:  Weatherwax-Grant, Holman, Nolan, Bahar-Cook, Schafer, Dougan

Nays:  None           Absent:  None    Approved 6/15/06

FINANCE: Yeas:  Hertel, Grebner, Weatherwax-Grant, Dougan

Nays:  None           Absent:  Thomas, Dedden         Approved 6/21/06