ADOPTED - DECEMBER 12, 2006

Agenda Item. No. 13

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION ENTERING INTO AN AGREEMENT WITH AVI SYSTEMS FOR DIGITAL RECORDING EQUIPMENT FOR THE BOARD OF COMMISSIONERS’ AND COUNTY CLERK’S OFFICES

RESOLUTION #06-315

WHEREAS, the minutes of the Liaison Committees and the full Board meetings of the Ingham County Board of Commissioners (the Board) have been recorded using cassette recorders for a number of years; and

WHEREAS, technology has advanced and the Board desires to use a digital recording system to record the actions of its meetings; and

WHEREAS, AVI Systems has a digital recording system, currently used by the Ingham County Courts, that will meet the needs of the Board; and

WHEREAS, the Board of Commissioners’ Office recommends purchasing four (4) digital recording systems to be used for the audio taping of certain advisory boards, liaison committees and full Board meetings, and a laser printer for the Board of Commissioners’ room in Mason.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes entering into an agreement with AVI Systems for the purchase of four (4) digital recording systems, training, and software for the Board of Commissioners’ and County Clerk’s Offices.

BE IT FURTHER RESOLVED, that four (4) laptops are authorized to be purchased for use with the digital recording systems and a laser printer will be purchased to be utilized in the Board of Commissioners’ room in Mason.

BE IT FURTHER RESOLVED, that up to $10,000 will be transferred from the Contingency Fund to the Board of Commissioners’ Office budget for this purpose, and the Controller is authorized to make any necessary budget adjustments.

BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign any necessary agreements after approval as to form by the County Attorney.   

COUNTY SERVICES:  Yeas:  Schor, Holman, Copedge, Severino, Vickers

    Nays:  None               Absent:  De Leon    Approved 12/5/06

FINANCE:    Yeas:  Thomas, Grebner, Weatherwax-Grant, Dougan

   Nays:  None               Absent:  Hertel, Dedden       Approved 12/6/06