ADOPTED - MAY 8, 2007

Agenda Item No. 14

Introduced by the Judiciary Committee of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO ADOPT THE 2007/2008 JUVENILE JUSTICE COMMUNITY AGENCY PROCESS CALENDAR

RESOLUTION #07-108

WHEREAS, a Juvenile Millage was approved by the voters of Ingham County in November of 2002, and renewed in 2006 for the purpose of funding an increase to Ingham County’s capacity to detain and house juveniles who are delinquent or disturbed, and to operate new and existing programs for the treatment of such juveniles; and

WHEREAS, the Ingham County Board of Commissioners adopted Resolution #07-084 to continue the Juvenile Justice Community Agency Process from July 1, 2007 through December 31, 2008, in the amount of $150,000.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby adopts the attached 2007/2008 Juvenile Justice Community Agency Process calendar to establish time lines for the process.

JUDICIARY: Yeas: Bahar-Cook, Schor, Weatherwax-Grant, Holman, Nolan, Schafer

Nays: None Absent: None Approved 4/26/07
JUVENILE JUSTICE 2007/2008 COMMUNITY AGENCY PROCESS CALENDAR

May 8, 2007	The Board of Commissioners adopts the Juvenile Justice Community Agency Process Calendar Resolution.
May 9, 2007	A press release is prepared announcing the availability of Juvenile Justice Community Agency funds and invites community organizations to submit an application. The application deadline is June 1, 2007, 5:00 p.m.
June 4, 2007	The Controller’s Office prepares a summary of the Juvenile Justice Community Agency applicants and forwards the summary to the County Attorney’s Office to ensure that the agency’s proposed purposes are legal under Michigan Law and comply with the intent of the Juvenile Justice Millage.
June 12, 2007	A Juvenile Justice Community Agency notebook is prepared by the Controller’s Office. The notebook includes all agencies who submitted applications for review by the Judiciary Committee. (Notebook is distributed at the Board of Commissioners’ Meeting.)
June 14, 2007	The Judiciary Committee reviews the Juvenile Justice Community Agency applications and makes recommendations for funding. Juvenile Justice Community Agency applicants are invited to attend the Judiciary Committee meeting. The Judiciary Committee makes their recommendations by Resolution to the Finance Committee.
June 20, 2007	The Finance Committee approves the Resolution for Juvenile Justice Community Agency funding to the Board of Commissioners.
June 26, 2007	The Board of Commissioners authorizes a resolution for the 2007/08 Juvenile Justice Community Agency grant awards.
June 27, 2007	The Juvenile Justice Community Agency applications are sent to the County Attorney’s Office for contract preparation.
June 27, 2007	Juvenile Justice Community Agencies are notified of the County grant award and informs the agency that a County contract will be forthcoming in July.
July, 2007	Contracts are received from the County Attorney’s Office and mailed to the Juvenile Justice Community Agencies for appropriate signatures. When the contracts are mailed, a request is made to agencies to mail their Certificate of Insurances and a Revised Scope of Services if the grant award is different than the original requested amount. 34% percent of the grant award is sent to the Juvenile Justice Community Agency upon receipt of the agency’s signed contract and the appropriate documentation as listed above.
December 14, 2007	The Juvenile Justice Community Agencies send in their first six-month report to the Controller’s Office and upon review by staff; a check for the second portion of the grant is sent to the agency (33%).
June 30, 2008	The Juvenile Justice Community Agencies send in their second six-month report to the Controller’s Office and upon review by staff; a check for the remaining portion of the grant is sent to the agency (33%).
January 15, 2009	The Juvenile Justice Community Agencies send in their final 2007/08 report to the Controller’s Office.