ADOPTED - JUNE 12, 2007
Agenda Item No. 21
Introduced by the Law Enforcement and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO ENTER INTO AN AGREEMENT WITH THE CITY OF LANSING AS THE FIDUCIARY FOR THE FY2006 STATE HOMELAND SECURITY GRANT/LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM
RESOLUTION #07-133
WHEREAS, the Ingham County Sheriff’s Office, Emergency Operations Division, will receive grant funding from the Department of State Police, Emergency Management Division to prevent, deter, respond, and recover from threats and incidents of terrorism; and
WHEREAS, the grant will be distributed to the Region One Board with the City of Lansing serving as the fiduciary agent for the region who will authorize the necessary sub-contract; and
WHEREAS, the City of Lansing wishes to enter into an agreement with Ingham County to receive equipment and/or reimbursement for exercising, training, and planning.
THEREFORE BE IT RESOLVED, that Ingham County will enter into an agreement with the City of Lansing as the fiduciary for the 2006 State Homeland Security Grant/Law Enforcement Terrorism Prevention Program for grant eligible projects for the time period of February 1, 2007 through February 1, 2008.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary subcontract documents with the City of Lansing that are consistent with this resolution and approved as to form by the County Attorney.
LAW ENFORCEMENT: Yeas: Copedge, Tennis, Celentino, De Leon, Holman, Schafer
Nays: None Absent: None Approved 5/31/07
FINANCE: Yeas: Celentino, Weatherwax-Grant, Grebner, Hertel, Tennis, Dougan
Nays: None Absent: None Approved 6/6/07
2006 HSGP Region I Board Equipment/Exercising/Planning Agreement
As part of the 2006 Homeland Security Grant Program (HSGP) the Region I Board has elected the City of Lansing to serve as the fiduciary for the region.
As the fiduciary, the City of Lansing agrees to accept the funds awarded on the region’s behalf and shall spend those funds according to decisions made and approved by the Region I Board.
In this capacity, the City of Lansing agrees to be the sub-grantee with the State of Michigan for the 2006 HSGP. By becoming the sub-grantee, the City of Lansing agrees to the following:
To comply with all requirements listed in the grant agreement with the State of Michigan.
To comply with 2006 HSGP grant guidance.
As part of the 2006 HSGP, the City of Lansing will be required to purchase equipment that will be transferred to other jurisdictions within Region I. The City of Lansing agrees to the following:
To keep an up to date inventory of the equipment, which includes jurisdiction assigned and its physical location for up to 3 years after the grant has been closed out.
To notify each jurisdiction within the region, at the end of the fiscal year, the dollar amount of equipment that has been turned over to that jurisdiction, to be listed on the jurisdiction’s Schedule of Expenditures of Federal Awards.
Transfer ownership of equipment purchased with 2006 HSGP funds to jurisdictions in Region I at the direction of the Region I Board.
Due to the fact that the City of Lansing is the sub-grantee for the 2006 HSGP, the Region I Board agrees to the following:
Equipment purchased by the City of Lansing on behalf of a jurisdiction in Region I shall be the responsibility of that jurisdiction, not the City of Lansing.
If equipment that has been purchased and transferred to a jurisdiction in Region I is found to be ineligible on a State or Federal Audit, the jurisdiction to which it has been assigned will reimburse the City of Lansing the amount State or Federal Auditors are requesting be returned. Approved Eligibility Conformation Forms will eliminate this potential problem.
If equipment is misused by the jurisdiction to which it has been assigned, resulting in damage, destruction or an ineligible determination by auditors, that jurisdiction shall be financially responsible for the replacement of the equipment.
It shall be the responsibility of the receiving jurisdiction to maintain contact with the fiduciary on the assigned location of the equipment for three years after the grant period ends. (March 31, 2011)
The City of Lansing will only reimburse for eligible items for M&A, Planning, Equipment & Exercise cost.
Jurisdictions that do not wish to sign this resolution will not be assigned equipment under the 2006 HSGP.
The above agreement is agreed to and approved by the Region I Board Chair by his signature below.
__________________________________
Printed Name
__________________________________ ________________________________
Signature Date
The above agreement is agreed to and approved by the City of Lansing, which will act as the fiduciary agent for Region I Board. The individual or officer signing this agreement certifies by his or her signature that he or she is authorized to sign this agreement on behalf of the City of Lansing.
_________________________________ ________________________________
Printed Name Title
_________________________________ ________________________________
Signature Date
The following jurisdictions in Region I agree to and approve the above agreement. The individual or officer signing this agreement certifies by his or her signature that he or she is authorized to sign this agreement on behalf of the jurisdiction he or she represents.
_________________________________ ________________________________
Printed Name Title
______________________________________________________________________________
County Name
_________________________________ ________________________________
Signature Date