ADOPTED - AUGUST 25, 2009

Agenda Item No. 17

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE A REORGANIZATION WITHIN THE BOARD OF COMMISSIONERS’ OFFICE AND THE CONTROLLER/ADMINISTRATOR’S OFFICE

RESOLUTION #09-260

WHEREAS, Resolution 97-126 authorized sharing the Secretary/Administrative Services/Board position between the Board of  Commissioners’ Office and the Budget Office, which is part of the Controller/Administrator’s Office; and

WHEREAS, this position was to be shared equally between the two offices and the cost for this position shared equally between the Board of Commissioners’ Office and the Budget Office; and

.

WHEREAS, while the cost is shared equally, 90% of this position is utilized by the Board of Commissioners’ Office to assist with general office and secretarial duties and it is recommended that the position, and associated costs provided by Controller/Administrator’s Office, be transferred to the Board of Commissioners’ Office; and

WHEREAS, Resolution 09-195 reduced the three-quarter time Clerk Steno II position within the Board of Commissioners’ Office to part-time, with the utilization of new recording equipment, that position is no longer necessary, and it is recommended that it be eliminated.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby transfers the .5 FTE Secretary/Administrative Services/Board position, and associated costs which total $10,921 for the remainder of 2009 and $33,758 for 2010, or 50% of the funding, from the Controller/Administrator’s budget to the Board of Commissioners’ budget.

BE IT FURTHER RESOLVED, that the Clerk Steno II position within the Board of Commissioners’ Office is hereby eliminated.                   

BE IT FURTHER RESOLVED, that the net result of this reorganization is a long-term cost savings to the General Fund of $39,980 per year, with a reduction of a .5 FTE within the Controller/Administrator’s budget and the reduction of a .25 FTE within the Board of Commissioners’ budget, pursuant to Resolution 09-195. 

BE IT FURTHER RESOLVED, that in order to more accurately reflect job responsibilities, two position titles within the Board of Commissioners’ Office are changed as follows:

From To

Secretary/Administrative Services/Budget          Administrative Secretary/Board of Commissioners    

Clerk/Receptionist                                               Recording Secretary 

COUNTY SERVICES:  Yeas:  Celentino, Copedge, Grebner, Vickers

  Nays:        None             Absent:  Koenig, Holman          Approved 8/18/09

FINANCE:    Yeas:  Grebner, Nolan, Bahar-Cook, Tennis, Davis, Dougan

         Nays:  None            Absent:  None         Approved 8/19/09