ADOPTED - MARCH 24, 2009
Agenda Item No. 21
Introduced by the Human Services, County Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING THE AWARD OF
A CONTRACT WITH HOBBS AND BLACK ASSOCIATES, INC.
FOR ARCHITECTURAL AND ENGINEERING SERVICES
FOR IMPROVEMENTS TO THE HUMAN SERVICES BUILDING
RESOLUTION #09-084
WHEREAS, the Ingham County Health Department has obtained funding from the American Recovery and Reinvestment Act of 2009 to hire health care providers and support staff to increase services to clients; and
WHEREAS, the Health Officer has stated that renovation of the Health Department facilities in the Human Services Building could lead to significant operational efficiencies and increased revenue generation; and
WHEREAS, in Resolution #06-123, the Board of Commissioners created a reserve fund in the Capital Improvement Project Budget to support renovation of the Health Department space in the Human Services Building; and
WHEREAS, the Facilities Department has recommended that the renovation should be approached through a four phase project consisting of: 1) Identification of project requirements, 2) Creation of a conceptual design, 3) Pre-construction planning, and 4) Construction administration; and
WHEREAS, the Purchasing Department solicited bids for an architectural and engineering firm to provide designing, engineering, and project administration services for improvements to the Health Department; and
WHEREAS, after review of said bids, it is the recommendation of the Purchasing Department, the Facilities Department and the Health Department to award a contract to Hobbs and Black Associates, Inc., whose bid was the most responsive and responsible, for the first and second phases of the project described above.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes awarding an architectural and engineering contract to Hobbs and Black Associates, Inc., 117 East Allegan Street, Lansing, MI, 48933 for phases one and two of the project. The total costs authorized by the contract including Hobbs and Black’s fee of $15,000 and reimbursable expenses shall not exceed $16,000.
BE IT FURTHER RESOLVED, that the term of the contract shall be April 13, 2009 to May 13, 2009.
BE IT FURTHER RESOLVED, that if Hobbs and Black’s performance on phase one and phase two is satisfactory, the County may chose to negotiate with them for phase three and phase four services. The costs of phase three and phase four will be based on the estimated construction costs once they are determined; in no case shall these costs exceed 5.5 percent of the total construction costs as detailed in Hobbs and Black's proposal except that a small amount of reimbursable expenses may be negotiated. Any and all work on phase three and phase four shall be authorized by resolution of the Board of Commissioners.
ADOPTED - MARCH 24, 2009
Agenda Item No. 21
RESOLUTION #09-084
BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney.
HUMAN SERVICES: Yeas: Tennis, Davis, Dougan, Vickers
Nays: None Absent: McGrain, Schor Approved 3/16/09
COUNTY SERVICES: Yeas: Celentino, Koenig, Holman, Copedge, Grebner, Vickers
Nays: None Absent: None Approved 3/17/09
FINANCE: Yeas: Grebner, Nolan, Tennis, Davis, Dougan
Nays: None Absent: Bahar-Cook Approved 3/18/09