ADOPTED - SEPTEMBER 28, 2010

                                                                                                                                                   Agenda Item No. 46

Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO ENTER INTO A CONTRACT WITH GRAND VALLEY AUTOMATION, INC. FOR THE PURPOSE OF PROVIDING A FACILITY CONTROL AND COMMUNICATIONS SYSTEM AT THE INGHAM COUNTY JAIL

RESOLUTION #10-321

WHEREAS, the Ingham County Sheriff’s Office is responsible for the protection and safety of its staff and inmates at all times; and

WHEREAS, the current facility control and communications system is over 15 years old, experiences periodic system shutdowns, lacks available replacement parts, and is in need of replacing; and

WHEREAS, $145,000 was approved in 2010 CIP for the replacement of a new facility control and communications system; and

WHEREAS, the Sheriff’s Office has identified additional monies in the Inmate Booking Fees to cover the costs for this project; and

WHEREAS, the Purchasing Department solicited proposals for a new facility control and communications system; and

WHEREAS, after review and evaluation of the five proposals received, the Evaluation Committee – consisting of staff from the Sheriff’s Office, Purchasing, MIS, and Facilities – is recommending a contract be awarded to Grand Valley Automation, Inc., who submitted the lowest responsive and most responsible proposal. 

THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners authorizes that a contract in an amount not to exceed $173,010 be awarded to Grand Valley Automation, Inc., 4275 Spartan Industrial Dr., Suite E, Grandville, MI 49418-2503, to supply and to install a complete turn-key facility control and communications system at the Ingham County Jail, as outlined in its proposal dated July 7, 2010.

BE IT FURTHER RESOLVED, that $145,000 in line item 24530199 976000 0FC14 will cover the majority of the costs of this project.

BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes $28,010 be transferred from Inmate Booking Fees to 24530199 976000 0FC14 to cover the remaining costs of this project. 

BE IT FURTHER RESOLVED, the Chairperson of the Ingham County Board of Commissioners and County Clerk are authorized to sign any necessary contract documents consistent with this resolution upon approval as to form by the County Attorney.

LAW ENFORCEMENT:  Yeas:  Holman, Koenig, Copedge, Celentino, Tsernoglou, Schafer

Nays:  None          Absent:  None        Approved 9/16/10

ADOPTED - SEPTEMBER 28, 2010

                                                                                                                                                   Agenda Item No. 46

RESOLUTION #10-321

FINANCE:   Yeas:  Grebner, Tennis, Holman, Dougan

Nays:  None         Absent: Schor, Bahar-Cook    Approved 9/22/10