ADOPTED - FEBRUARY 2, 2004

Agenda Item No. 18

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE A CONTRACT WITH MUNIS FOR FINANCE AND HUMAN RESOURCES HARDWARE AND SOFTWARE

RESOLUTION #04-007

WHEREAS, it has become necessary to replace the county's integrated financial system because it is no longer supported by the vendor; and

WHEREAS, funds for the project were included in the 2004 Budget, based on the assumption of a five year lease purchase; and

WHEREAS, a selection committee consisting of representatives from central services and end-user departments, with the assistance of Plante & Moran, has evaluated several proposals received in response to a Request for Proposals (RFP); and

WHEREAS, the selection committee is recommending the selection of MUNIS as the preferred vendor; and

WHEREAS, the total cost of purchasing and installing the recommended system is not to exceed $975,000; and

WHEREAS, it is anticipated that financing the acquisition of the system over five years is anticipated.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes the replacement of the county's integrated finance and human resource system as recommended by the selection committee and the Controller, at a total cost not to exceed $975,000.

BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes a contract with MUNIS for the purchase, installation, and service of a replacement system as outlined in the RFP issued for this purpose and in the proposal submitted by MUNIS, as further refined and negotiated by the County Controller, County Attorney, and MIS Director, in an amount not exceeding $850,000.

BE IT FURTHER RESOLVED, that the purchase of other necessary equipment, software, and services necessary for the implementation of the MUNIS Finance and HR software, is authorized in accordance with established purchasing procedures, in a total amount not exceeding the difference between the contract with MUNIS and $975,000.

BE IT FURTHER RESOLVED, that amendments to the contract with MUNIS are authorized if additional software modifications, training or implementation expenses, or MUNIS furnished hardware is necessary; provided that the total project budget of $975,000 is not exceeded and that such amendments are recommended by the County Controller.

ADOPTED - FEBRUARY 2, 2004

Agenda Item No. 18

RESOLUTION #04-007

BE IT FURTHER RESOLVED, that a five year lease purchase agreement is authorized with MUNIS or other financing entity as recommended by the County Controller.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chair and the County Clerk to sign any necessary contract documents as recommended by the County Controller and approved as to form by the County Attorney.

COUNTY SERVICES: Yeas: Swope, Thomas, Hertel, Severino, Nevin

Nays: None Absent: De Leon Approved 1/20//04

FINANCE: Yeas: Lynch, Grebner, Dedden, Thomas, Minter

Nays: None Absent: De Leon Approved 1/21/04