ADOPTED - JUNE 22, 2004

Agenda Item No. 17

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT WITH TYLER TECHNOLOGIES, EAGLE DIVISION, FOR AN E/RECORDING APPLICATION

RESOLUTION #04-193

WHEREAS, Tyler Technologies, Eagle Division has developed an eRecording Application (Eagle Quickdocs), that is responsible for receiving, recording, and returning electronic documents submitted to the County via the internet by various parties; and

WHEREAS, the Register of Deeds, with the assistance of the MIS Department, has reviewed the application for its use in Ingham County; and

WHEREAS, the Register of Deeds, with the concurrence of the MIS Department, is recommending that the application be purchased for use in Ingham County; and

WHEREAS, funds are available in the Register of Deeds Automation Fund.

THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes the purchase of the Eagle Quickdocs application, as proposed in their Price Quote dated 2/27/04, and updated in their Sign-Off Price Quote dated 6/4/04, with the exception of the purchase of the Production Server (Item 3 in Eagle's 2/27/04 Price Quote).

BE IT FURTHER RESOLVED, that the authorized purchase price for the license fee and professional services is not to exceed $63,612.

BE IT FURTHER RESOLVED, that the purchase of the server as specified, SSL (secure socket layer), additional KVM (keyboard video mouse switch), and other needed software or hardware will be made by the Director of MIS at a cost not to exceed $9,000.

BE IT FURTHER RESOLVED, that the annual support and maintenance fees will be as specified in Eagle's Sign-Off Price Quote dated 6/4/04, beginning with the first year's cost of $8,392.

BE IT FURTHER RESOLVED, that an additional $5,000 is authorized to be spent upon the joint approval of the Register of Deeds and MIS Director for unanticipated expenses which may arise in conjunction with the purchase and installation of this application and equipment.

BE IT FURTHER RESOLVED, that the Chair of the County Board of Commissioners and County Clerk are authorized to sign necessary contract documents with Tyler Technologies, Eagle Division, as approved to form by the County Attorney.

COUNTY SERVICES: Yeas: Swope, Thomas, Hertel

Nays: None Absent: De Leon, Nevin, Severino Approved 6/15/04

FINANCE: Yeas: Lynch, Grebner, Thomas

Nays: None Absent: Dedden, De Leon, Minter Approved 6/16/04