ADOPTED - AUGUST 24, 2004

Agenda Item No. 21

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO PURCHASE A BACKUP GENERATOR TO SUPPORT SERVERS LOCATED AT THE HILLIARD BUILDING

RESOLUTION #04-247

WHEREAS, county departments have become more dependant upon computer technology to provide services to the citizens of the County; and

WHEREAS, MIS currently houses the servers for applications such as CourtView, Civitic, Payroll/Finance, ECS (Register of Deeds and Clerk) at the Hilliard building; and

WHEREAS, MIS currently has these critical servers on a backup battery (UPS) system which would only allow a couple of hours of operation after a major power failure; and

WHEREAS, the MIS Department has identified the use for this generator as part of its top anticipated targeted proprieties; and

WHEREAS, The State of Michigan Office of Public Health Preparedness (OPHP) has agreed to provide twenty-two thousand, five hundred dollars ($22,500) towards the purchase of a backup generator if it is completed before September 30, 2004.

THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes the purchase of a back-up generator for the Hilliard Building at a cost not to exceed $85,000, contingent upon receipt of a grant from the State of Michigan Office of Public Health Preparedness (OPHP).

BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes acceptance of a grant in the amount of $22,500 from OPHP for said purchase.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorize matching funds from the Contingency Account in an amount not to exceed thirty-three thousand, five hundred dollars ($33,500), and authorizes use of twenty-nine thousand ($29,000) from the MIS Network Budget for the purchase.

BE IT FURTHER RESOLVED, that after the solicitation of a generator using existing County Policies and Procedures, the Board authorizes the County Controller to award the bid to the lowest responsive and responsible bidder.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and County Clerk to sign the grant agreement and any necessary contract documents with the selected equipment vendor upon review by the County Attorney,

COUNTY SERVICES: Yeas: Swope, Thomas, Hertel, Severino, Nevin

Nays: De Leon Absent: None Approved 8/17/04

FINANCE: Yeas: Lynch, Grebner, Dedden, De Leon, Thomas

Nays: None Absent: Minter Approved 8/18/04