ADOPTED - AUGUST 24, 2004

Agenda Item No.  27

 

Introduced by the Finance Committee of the:

 

INGHAM COUNTY BOARD OF COMMISSIONERS

 

RESOLUTION AMENDING THE DEFINITION OF COST CATEGORIES FOR BUDGET TRANSFER PURPOSES

 

RESOLUTION #04-253

 

WHEREAS, Resolution 88-70 established cost categories for the purpose of budgetary transfers, and 

 

WHEREAS, within the current definition, there are several central service chargeback line items from which departments may not spend or transfer funds, and

 

WHEREAS, this current definition often results in confusion on the part of departments regarding the areas from which they are allowed to spend and transfer funds, and

 

WHEREAS, the new financial software currently being implemented will allow for a more flexible definition of cost categories; and

 

WHEREAS, a new definition will provide for a more meaningful and flexible budgetary method, while still providing the necessary level of control.

 

THEREFORE BE IT RESOLVED, that effective at the beginning of fiscal year 2005, cost categories will be defined as follows:

 

            COST CATEGORY                            LINE ITEM GROUP

            Personnel Services                                701.000-725.999

            Controllable Expenses              726.000-969.999 (except non-controllable expense  

                                                                        line items)

            Non-Controllable Expenses                  915.050 (liability insurance)

                                                                        921.000 (utilities)

                                                                        921.070 (courier service)

                                                                        921.150 (telephone allocation cost)

                                                                        943.000 (pc equipment service charge)

                                                                        943.010 (equipment service charge – non pc)

                                                                        944.000 (vehicle service charge)

            Capital Outlay                                      970.000-989.999

            Debt Service                                        990.000-998.999

            Appropriation Transfers Out                 999.000-999.999

 

BE IT FURTHER RESOLVED, that fiscal year 2005 is defined as January 1, 2005 for all funds, except:

 

            Fund 221                     Health                          effective October 1, 2004

            Fund 288                     FIA - Child Care          effective October 1, 2004

            Fund 290                     Social Welfare              effective October 1, 2004

            Fund 561                     Fair Board                    effective November 1, 2004

 

 

ADOPTED - AUGUST 24, 2004

Agenda Item No.  27

 

RESOLUTION #04-253

 

BE IT FURTHER RESOLVED, that the budget transfer limits and approval procedures as set by Resolution 94-93 will remain in effect.

 

BE IT FURTHER RESOLVED, that the Controller shall prepare and send a summary of the policies and procedures regarding the transfer of budgeted funds to all county departments that have budgetary responsibilities.

        

FINANCE:   Yeas:  Lynch, Grebner, Dedden, De Leon, Thomas

          Nays:  None                Absent:  Minter             Approved 8/18/04