ADOPTED - JANUARY 25, 2005

Agenda Item No. 29

Introduced by the Human Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE THE PURCHASE OF A PATIENT MANAGEMENT SYSTEM

RESOLUTION #05-014

WHEREAS, Ingham County operates a network of community health services which provide primary care services to about 25,000 persons who make about 80,000 visits annually; and

WHEREAS, the operation of such a network of community health services is a complex business which requires utilization of computers and specially designed software (patient management system); and

WHEREAS, the existing patient management system software was implemented in 1995 and the product will no longer be supported by its owner after March 2005; and

WHEREAS, the patient management software is essential to tracking patient services and billing for services, which result in approximately $10 million in annual revenue; and

WHEREAS, the County has conducted a request for proposal process resulting in the Health Department and MIS staff recommending that the County purchase the Companion PM system; and

WHEREAS, the County has planned for the replacement of the CIVITEC system and has proposed expending up to $95,000 per year for five years from the Equipment Revolving Fund to implement the replacement; and

WHEREAS, the Health Officer and the MIS Director recommend that the Board of Commissioners authorize the purchase of the Companion PM patient management system.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the purchase of the Companion PM patient management system to support the operation of the Health Department’s network of community health centers.

BE IT FURTHER RESOLVED, the MIS Director and the Health Officer are authorized to negotiate the final terms of an agreement with Companion Technologies, Inc. to purchase the Companion PM system, and to purchase computer equipment to support the system, at a total purchase, training and implementation cost not to exceed $400,000.

BE IT FURTHER RESOLVED, that the Controller is authorized to execute the purchase after evaluating whether the purchase would be best made on a lease payment basis or if funds are available within the Equipment Revolving Fund from previous years’ charge-backs to user departments. 

BE IT FURTHER RESOLVED, that a Services Agreement with Netwerkes.com, Inc. be authorized for a one year period, automatically renewing for one year periods, not to exceed $10,000 per year, to support claims processing. 

BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign any purchase/contract documents necessary to implement the purchase of the Companion PM system and the Netwerkes.com, Inc. agreement after review by the County Attorney.

ADOPTED - JANUARY 25, 2005

Agenda Item No. 29

RESOLUTION #05-014

HUMAN SERVICES:  Human Services will meet 1/24/05

FINANCE:  Yeas:  Dedden, Swope, Hertel, Schor, Thomas, Dougan

   Nays:  None             Absent:  None           Approved 1/19/05