SUBSTITUTE                                                                                                            ADOPTED – April 12, 2005

Agenda Item 15

Introduced by the County Services Committee of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT BETWEEN DYER WELL DRILLING AND INGHAM COUNTY FOR THE CONSTRUCTION OF AN IRRIGATION WELL AT HAWK ISLAND COUNTY PARK

RESOLUTION #05-091

WHEREAS, the Ingham County Board of Commissioners adopted Resolution #05-030, authorizing the Parks Department to construct an irrigation well at Hawk Island County Park and the County Controller to transfer funds to cover the cost of the construction of the well; and

WHEREAS, the Ingham County Purchasing Department solicited and received sealed bids for the well project and reviewed the bids with the Parks Department; and

WHEREAS, concerns regarding bid award to the low bidder, Dyer Well Drilling, were identified by the Purchasing Department because of violations of state law and administrative regulations identified by the Michigan Department of Environmental Quality, which resulted in a recent Administrative Enforcement Action; and

WHEREAS, in consultation with the Health Department, it has been determined that through close supervision the County can be assured that the well will be constructed in conformance with all applicable county and state regulations; and

WHEREAS, the County Controller and Purchasing Director are recommending that the  contract be awarded to Dyer Well Drilling on the conditions that Dyer cooperate fully with the Ingham County Health Department in facilitating its close supervision of the construction in order to assure that the well is constructed in conformance with all applicable county and state regulations.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts the bid from Dyer Well Drilling in the amount of $20,600 for the construction of an irrigation well at Hawk Island County Park as provided in the Request for Bids #16-05, subject to negotiation of an acceptable contract;

BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes a contract with Dyer Well Drilling, on the condition that the company agrees contractually to fully adhere to all applicable state and county regulations and to meet all requirements of the bid specifications; that they fully cooperate with the Ingham County Health Department in their monitoring of the well construction; and  that no payment for the construction will be made until the ICHD has certified to the County that the well has been constructed in compliance with all applicable state and county regulations to their satisfaction;

BE IT FURTHER RESOLVED, that the Ingham County Health Department will closely monitor the construction of the well and certify to the County Controller when the well has been constructed in compliance with all applicable state and county regulations to their satisfaction.

SUBSTITUTE                                                                                                            ADOPTED – April 12, 2005

Agenda Item 15

RESOLUTION #05-091

BE IT FURTHER RESOLVED, that the Ingham County Board Chairperson and County Clerk are authorized to sign any contract documents consistent with this resolution after approval as to form by the County Attorney.

COUNTY SERVICES:  County Services will meet 4/12/05