ADOPTED - SEPTEMBER 26, 2006

Agenda Item No. 23

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT RENEWAL WITH LANSING ICE & FUEL TO SUPPLY FUEL FOR COUNTY-OWNED VEHICLES AND EQUIPMENT

RESOLUTION #06-240

WHEREAS, the County requires a primary supplier of fuel for County owned and operated vehicles and equipment; and

WHEREAS, in 2001, the Purchasing Department solicited proposals for the purchase of fuel, and after review and evaluation, recommended entering into contract with the lowest responder, Lansing Ice & Fuel to supply fuel for County-owned and operated vehicles; and

WHEREAS, the Board of Commissioners authorized with Resolution #01-327 entering into a contract with Lansing Ice & Fuel to provide fuel for County-owned and operated vehicles and equipment for a three-year period, with an option to renew for successive two-year period upon the written consent of both parties; and

WHEREAS, the Purchasing Department is recommending and Lansing Ice & Fuel is agreeing to, extend the fueling contract for successive two-year periods until December 31, 2008; and

WHEREAS, over the initial term of the contract Lansing Ice & Fuel, an Ingham County vendor, has provided overall good fueling services to Ingham County departments at a fair and reasonable price. 

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes extending the fueling contract with Lansing Ice & Fuel for successive two-year period until December 31, 2008.

BE IT FURTHER RESOLVED, that the price charged to the County for fuel purchases shall be based on Lansing Ice and Fuel’s cost on the date of purchase plus a $0.065 per gallon differential (freight and margin) for unleaded fuel and a $0.085 per gallon differential for diesel fuel.

BE IT FURTHER RESOLVED, that these differentials shall be added to Lansing Ice & Fuel’s actual invoice cost to determine the County’s fuel price. 

BE IT FURTHER RESOLVED, that the Ingham County Board Chairperson and County Clerk are authorized to sign any contract documents consistent with this resolution after approval as to form by Corporate Counsel. 

COUNTY SERVICES:  Yeas:  Schor, De Leon, Holman, Copedge, Severino, Vickers

Nays:  None                        Absent:  None          Approved 9/19/06

FINANCE:  Yeas:  Thomas, Hertel, Grebner, Dedden, Weatherwax-Grant, Dougan

Nays:  None                             Absent:  None               Approved 9/20/06