SUBSTITUTE                                                                                                 ADOPTED - OCTOBER 24, 2006

Agenda Item No. 6

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AMENDING RESOLUTION #00-198 (RESOLUTION ADOPTING AN ENHANCED ACCESS POLICY) TO ESTABLISH FEES FOR ENHANCED ACCESS TO RECORDS DISTRIBUTED BY THE DRAIN COMMISSIONER’S OFFICE

RESOLUTION #06-277

WHEREAS, the Ingham County Board of Commissioners has adopted an Enhanced Access to Public Records Policy, whose intent is to provide a reasonable methodology, for recovering necessary costs of providing access to selected public records in the various forms available through technological enhancements; and

WHEREAS, access to certain records in the Ingham County Drain Commissioner's Office is now available in an enhanced form through the use of Geographical Information System (GIS) technology as set forth in Exhibit A attached hereto; and

WHEREAS, the development of this enhanced data represents a considerable investment of drainage district and county funds; and

WHEREAS, the Ingham County Drain Commissioner is requesting that the Board of Commissioners establish reasonable fees to permit the recovery of the cost of providing enhanced access to the records set forth in Exhibit A attached hereto; and

WHEREAS, the Ingham County Drain Commissioner also proposes entering Intergovernmental Agreements with other units of government, which agreements will contain the required statements set forth in Public Act 462 of 1996, as amended, and which will obligate said units of government to collect and transmit to Ingham County the fees approved by the Board of Commissioners; and

WHEREAS, the Ingham County Drain Commissioner and the County Controller, with the assistance of Fitzgerald Henne & Associates, Inc., have recommended a set of fees for this purpose.

THEREFORE BE IT RESOLVED, that in accordance with the Ingham County Enhanced Access to Public Records Policy, the Ingham County Board of Commissioners hereby amends Resolution #00-198 and establishes the fees effective immediately for enhanced access to records distributed by the Ingham County Drain Commissioner's Office:

1.         For units of government, who choose not to sign an Intergovernmental Agreement, who sign an Intergovernmental Agreement without contributing under prior agreement with the Drain Commissioner to the creation of the GIS records, and for nongovernmental and commercial users, the fee will be as follows:

                                    Photography                 $250 per quarter section or part thereof

                                    Topography                  $500 per quarter section or part thereof

                                    Floodplain/wetland       $100 per quarter section or part thereof

ADOPTED - OCTOBER 24, 2006

Agenda Item No. 6

RESOLUTION #06-277

2.         for units of government who sign an Intergovernmental Agreement and contribute under prior agreement with the Drain Commissioner to the creation of the GIS records:

FREE

Prices listed exclude the actual cost of the medium or media (for example, compact disc, diskette, photographic

paper, etc.) chosen by the requester; nor do the prices include the reasonable cost of locating the data

and placing the data on the requested media.  These excluded items shall be added to the listed prices.

BE IT FURTHER RESOLVED, that the Drain Commissioner may waive fees for the section corner data listed

in section (a) of Exhibit A to this resolution in cases where the requester is required to use this data to comply

with the Drain Record Standards of the Drain Commissioner.

BE IT FURTHER RESOLVED, that the fees will be reviewed for possible adjustment on an annual basis with a target of recovering the cost of providing the enhanced access.

COUNTY SERVICES:  Yeas:  Schor, De Leon, Holman, Copedge

Nays:  Severino, Vickers             Absent:  None         Approved 10/17/06

FINANCE:  Yeas:  Thomas, Hertel, Grebner, Dedden, Dougan

Nays:  None                 Absent:  Weatherwax-Grant    Approved 10/18/06

Exhibit A

Description of GIS Records Included:

The Geographical Information System (GIS) records accessible under this resolution shall consist of the base data and digital orthophotographs as follows:

a) Digital data contracted for and paid for by the Drain Commissioner consisting of government survey section corners, quarter corners, and coordinates representing the surveyed corners;

b) Digital files containing property lines, lot numbers, plat boundaries, condominium boundaries, right-of-way, easement and property identification numbers linked to property tax records provided by the County Equalization Department;

c) Drainage district boundaries, including route, and course and acreage, linked to scanned records of written district boundary descriptions, route and course descriptions and easements;

d) Digital orthophotographs consisting of digital files of aerial photographs scaled to fit the ground surveys adjusted to state plane coordinates;

e) Digital files showing digital contour lines at every two (2) feet of elevation change; and

f) Other linked information available at the time of the request.