ADOPTED - OCTOBER 24, 2006
Agenda Item No. 15
Introduced by the Judiciary, County Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING AMENDING THE CONTRACT WITH AVI SYSTEMS FOR UPGRADES AND/OR PURCHASES FOR COURT RECORDING EQUIPMENT
RESOLUTION #06-286
WHEREAS, Resolution #06-143 authorized an agreement with AVI Systems for the purchase of new courtroom recording equipment; and
WHEREAS, it was determined that additional items were needed for Judge Giddings’ audio and video system in his courtroom and chambers; and
WHEREAS, the Circuit Court Administrator and the Management Information Services Department agreed with the recommendation to purchase the additional items; and
WHEREAS, the Circuit Court has the additional funds approved within their Capital Improvement Plan budget; and
WHEREAS, the 30th Judicial Circuit Court recommends purchasing a new audio and video system for Judge Giddings’ courtroom and chambers for $49,851.00, with annual preventative maintenance costs of $4,000.00.
THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes an
amendment to the contract previously authorized with AVI Systems, 4575 44th Street, SE, Suite C, Grand Rapids, Michigan for purchasing a new audio and video system to increase it from $49,900.00 to $76,647.00, (including an upgrade for log notes at a cost of $175.00) and annual preventative maintenance costs of $9,000 an increase of $300 from $8,700.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners directs the Controller’s Office to make the necessary budget adjustments in the Ingham County Courts’ 2006 Budget.
JUDICIARY: Yeas: Weatherwax-Grant, Holman, Nolan, Bahar-Cook, Schafer, Dougan
Nays: None Absent: None Approved 10/12/06
COUNTY SERVICES: Yeas: Schor, De Leon, Holman, Copedge, Severino, Vickers
Nays: None Absent: None Approved 10/17/06
FINANCE: Yeas: Thomas, Hertel, Grebner, Dedden, Dougan
Nays: None Absent: Weatherwax-Grant Approved 10/18/06