ADOPTED - DECEMBER 11, 2007

Agenda Item No. 30

Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION OF THE INGHAM COUNTY BOARD OF COMMISSIONERS TO ADOPT THE INGHAM COUNTY PUBLIC SAFETY RADIO SYSTEM COST PARTICIPATION POLICY

RESOLUTION #07-338

WHEREAS, the Ingham County Board of Commissioners accepted the public safety radio system from M/A-COM, Inc. and initiated the system warranty period effective October 1, 2006 through September 30, 2007, as recommended by Ingham County 911 Advisory Committee and MLJ Consulting, Inc.; and

WHEREAS, the Ingham County 911 Advisory Committee, with the assistance of the Project Manager,  MLJ Consulting, Inc. conducted an RFP process and are recommending a three year Maintenance Agreement for the public safety radio system infrastructure only with  M/A-COM Inc.; and

WHEREAS, the Ingham County Board of Commissioners established a 911 Advisory Committee to advise the Board of Commissioners on 911 Emergency Telephone Services matters; and

WHEREAS, the 911 Advisory Committee of the Ingham County Board of Commissioners is now recommending an Ingham County Public Safety Radio System Cost Participation Policy for the Ingham County Board of Commissioners to adopt to serve as a guideline for public safety agencies and other entities, to clarify their responsibilities financially and programmatically for participation in the Ingham County Public Safety Radio System.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby adopts the attached “Ingham County Public Safety Radio System Cost Participation Policy” as recommended by the 911 Advisory Committee with respect to participating entities in the Ingham County Public Safety Radio System.

BE IT FURTHER RESOLVED, that the effective date of this policy will be October 1, 2007.

BE IT FURTHER RESOLVED, that the County Clerk is hereby directed to send a copy of this resolution and policy to all clerks of governmental units in Ingham County as well as all current participating entities.

LAW ENFORCEMENT:   Yeas:  Copedge, Tennis, Celentino, De Leon, Holman, Schafer

Nays:  None        Absent:  None        Approved 11/29/07

FINANCE:  Yeas:  Celentino, Weatherwax-Grant, Grebner, Hertel, Tennis, Dougan

Nays:  None       Absent:  None       Approved 12/5/07

INGHAM COUNTY PUBLIC SAFETY RADIO SYSTEM COST PARTICIPATION POLICY

The Ingham County Board of Commissioners’ policy on financial and programmatic responsibilities for public safety agencies and other entities participation in the Ingham County Public Safety Radio System shall be as follows:

Ingham County:

1.         Will hold title to and maintain the system infrastructure.  (Towers, antennas, cables,

generators, site maintenance, transmitters, remote receivers, microwave system/T-1 lines,

and other related items).

2.         Ingham County will hold title to the frequencies and licenses for the system operation.

3. System enhancements must be presented to the 911 Advisory Board for their recommendation to the Ingham County Board of Commissioners.

4. Ingham County will maintain the system infrastructure and require an infrastructure cost sharing arrangement with the participating entities based on an annual fee prorated by the number of mobile and portable radios each agency has on the system. This fee shall be established by resolution of the Ingham County Board of Commissioners and may be changed from time to time by the County by resolution.

5. Maintenance must be performed by a certified /approved M/A-COM service shop.

911 Advisory Committee:

1.         The 911 Advisory Committee will make recommendations to the Ingham County Board of Commissioners for any proposed system enhancements.

2.         The 911 Advisory Committee will assure that any end user equipment to be purchased by participating entities is compatible to the system and is programmed properly according to established protocols prior to purchase.

3.         The 911 Advisory Committee consisting of public safety professionals will continue to advise the Board of Commissioners on 911 emergency dispatch issues related to this “Ingham County Public Safety Radio System Cost Participation Policy” including the adjustment of the infrastructure cost-sharing arrangement based on an annual fee.

Participating Entity:

1.         Each participating entity shall be responsible for the repair and installation of any future end user equipment purchased or moved from vehicle to vehicle. 

2.         Any repair work performed or maintenance contracts for end user equipment must be done by a repair shop approved by both M/A-COM as to certification and the 911 Advisory Committee.

3.         Any additional end user equipment purchased is the cost responsibility of the participating entity.

4. The purchase of and programming of any new end user equipment should be approved by the 911 committee prior to purchase.

5. The participating entities shall pay their fee on a quarterly basis pursuant to the infrastructure cost-sharing arrangement based on an annual fee prorated by the number of mobile and portable radios each agency has on the system.  This fee shall be established by resolution of the Ingham County Board of Commissioners and may be changed from time to time by the County by resolution

RADIO COSTS - REVISED					Cost	# Radios	Cost/Radio
				Infrastructure	241,650	1,771	$136.45
Lansing
	Fire	Mobile	55
		Portable	119	35% County 911 fund/65% Local
	Police	Mobile	172
		Portable	281
	Total	Mobile	227	Lansing	$55,610
		Portable	400	County 911 fund	$29,944
			627	Total	$85,553
East Lansing
	Fire	Mobile	14
		Portable	50
	Police	Mobile	33
		Portable	78
	Total	Mobile	47	East Lansing	$15,521
		Portable	128	County 911 fund	$8,357
			175	Total	$23,878
MSU
	Police	Mobile	28	MSU	$9,047
		Portable	74	County 911 fund	$4,871
			102	Total	$13,918
Lansing Township
	Fire	Mobile	11
		Portable	24
	Police	Mobile	7
		Portable	12
	Total	Mobile	18	Lansing Township	$4,789
		Portable	36	County 911 fund	$2,579
			54	Total	$7,368
LCC
	Police	Mobile	6	LCC	$2,661
		Portable	24	County 911 fund	$1,433
			30	Total	$4,093
Ingham County Sheriff
	Police	Mobile	87	Sheriff	$22,616
		Portable	168	County 911 fund	$12,178
			255	Total	$34,794
Mason
	Fire	Mobile	12
		Portable	26
	Police	Mobile	8
		Portable	13
	Total	Mobile	20	Mason	$5,233
		Portable	39	County 911 fund	$2,818
			59	Total	$8,050
Meridian
	Fire	Mobile	31
		Portable	39
	Police	Mobile	29
		Portable	46
	Total	Mobile	60	Meridian	$12,860
		Portable	85	County 911 fund	$6,925
			145	Total	$19,785
Delhi
	Fire	Mobile	12	Delhi	$4,789
		Portable	42	County 911 fund	$2,579
			54	Total	$7,368
Ingham Township
	Fire	Mobile	10	Ingham Township	$2,395
		Portable	17	County 911 fund	$1,289
			27	Total	$3,684
Leroy Township
	Fire	Mobile	12	Leroy Township	$2,749
		Portable	19	County 911 fund	$1,480
			31	Total	$4,230
Leslie
	Fire	Mobile	8
		Portable	19
	Police	Mobile	3
		Portable	5
	Ambulance	Mobile	4
		Portable	7
	Total	Mobile	15	Leslie	$4,080
		Portable	31	County 911 fund	$2,197
			46	Total	$6,277
Onondaga
	Fire	Mobile	12	Onondaga	$1,863
		Portable	9	County 911 fund	$1,003
			21	Total	$2,865
Williamston
	Fire	Mobile	7
		Portable	15
	Police	Mobile	4
		Portable	6
	Total	Mobile	11	Williamston	$2,838
		Portable	21	County 911 fund	$1,528
			32	Total	$4,366
Stockbridge
	Fire	Mobile	7
		Portable	12
	Police	Mobile	3
		Portable	4
	Ambulance	Mobile	5
		Portable	10
	Total	Mobile	15	Stockbridge	$3,636
		Portable	26	County 911 fund	$1,958
			41	Total	$5,594
Ingham HAZMAT
	Fire	Mobile	1	Ingham HAZMAT	$1,153
		Portable	12	County 911 fund	$621
			13	Total	$1,774
NIESA EMS
	Fire	Mobile	4	NIESA EMS	$710
		Portable	4	County 911 fund	$382
			8	Total	$1,092
Other
		Mobile	17	Other	$4,523
		Portable	34	County 911 fund	$2,436
			51	Total	$6,959
TOTAL
	Fire	Mobile	205
		Portable	424
	Police	Mobile	380
		Portable	711
	Other	Mobile	17
		Portable	34
	Total	Mobile	602	Local	$157,073
		Portable	1169	County 911 fund	$84,578
			1771	Total	$241,650
* A total of 34 portable and 17 mobile radios have been designated for other agencies such as
Friend of the Court, the Health Department, Tri-County Metro Squad, etc.