ADOPTED - APRIL 24, 2007

Agenda Item No. 6

Introduced by County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AWARDING A CONTRACT TO MCDONALD ROOFING & SHEET METAL FOR ROOF REPLACEMENT AT THE

INGHAM COUNTY FAIRGROUNDS

RESOLUTION #07-087

WHEREAS, the condition of the existing roof on the brick storage building located at the Ingham County Fairgrounds has deteriorated to the stage where replacement is necessary; and

WHEREAS, $50,000 within the Fair Building Maintenance/Improvements Fund 561 76900 931000 has been identified for funding of this project; and

WHEREAS, the Purchasing Department solicited an “Invitation for Sealed Bids” from experienced and qualified contractors for roof replacement in accordance with the Project Manual prepared by Wigen, Tincknell, Meyer & Associates, the County’s project consultant; and

WHEREAS, after review of written bids, both the Purchasing and Facilities Departments are recommending that a contract be awarded to McDonald Roofing & Sheet Metal who submitted the lowest responsive and responsible bid in the amount of $43,692.00, this cost also reflects payment of  prevailing wage which will be monitored by the Purchasing Department; and

WHEREAS, the remaining budgeted funds, $6,308.00 will be utilized to cover the cost for removal and replacement of deteriorated metal roof decking @ $5.00 per Sq. Ft. and will also provide new treated wood blocking to replace the rotted blocking @ $2.50 per Bd. Ft.

THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes awarding a contract to McDonald Roofing & Sheet Metal, 3960 Ann Arbor Road, Jackson, MI 49204, at a cost not to exceed $50,000, with an amount not to exceed $43,692 for roof removal and replacement at the brick storage building located on the Ingham County Fairgrounds, with the remaining budgeted funds to be used for replacement of deteriorated metal roof decking and new treated wood blocking, on an as needed basis, not to exceed $6,308.

BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney.

COUNTY SERVICES:  Yeas:  De Leon, Copedge, Nolan, Severino, Dougan

Nays:  None       Absent:  Tennis      Approved 4/17/07

FINANCE:  Yeas:  Celentino, Weatherwax-Grant, Grebner, Hertel, Soule, Dougan

Nays:  None      Absent:  None           Approved 4/18/07