ADOPTED - MAY 27, 2008
Agenda Item No. 24
Introduced by the Judiciary, County Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING A CONTRACT WITH
LAUX CONSTRUCTION LLC TO PROVIDE RENOVATIONS
AT THE INGHAM COUNTY FAMILY CENTER FOR THE INGHAM ACADEMY
RESOLUTION #08-152
WHEREAS, the Ingham County Family Center/Ingham Academy is in need of renovations due to the age of the building and deterioration over time; and
WHEREAS, the funds for this project are available within the Juvenile Justice Millage Fund; and
WHEREAS, the Purchasing Department solicited bids for the renovation of the Ingham County Family Center and Laux Construction, a registered local vendor, who was determined by the Purchasing and Facilities Departments to submit a responsive bid was not the low bidder; however, Laux's bid was within 5% of Kares Construction, a registered non-local vendor and the initial low bidder; and
WHEREAS, in accordance with the County's Local Purchasing Preference Policy, Laux Construction has agreed to lower its price by $35,000 to match the bid submitted by Kares Construction; and
WHEREAS, a contingency of 12% ($90,600.00) is being asked for by the Facilities Department for any unforeseen circumstances that may arise with this type of renovation.
WHEREAS, concerns have arisen about a previous violation regarding Lansing Tile & Mosaic, Inc.
THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes awarding a contract to Laux Construction LLC, 1535 Jessop Road, Dansville, Michigan 48819 to perform renovations at the Ingham County Family Center for a total cost of $755,000.00.
BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes a $90,600.00 project contingency fund for a total budget of $845,600.00 for this project.
BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Controller to authorize change orders upon the recommendation of the Facilities Director subject to approval by the Chairpersons of the County Services and Finance Committees, from the $90,600.00 project contingency fund in order to meet the extremely tight time frames of this fast track renovation project.
BE IT FURTHER RESOLVED, that the Board of Commissioners requires that standards from the State and the County be strictly observed.
BE IT FURTHER RESOLVED, the Facilities Department will closely monitor the performance at the job site by requiring copies of certified payrolls, check stubs, fringe benefit breakdowns for every employee on a
MAY 27, 2008
Agenda Item No. 24
RESOLUTION #08-152
weekly or bi-weekly basis based on the payroll and the journeymen to apprentice ratio and any job and/or safety violations could result in Ingham County refusing to award future contracts to the vendor.
BE IT FURTHER RESOLVED, that the Purchasing Department will require and closely monitor to ensure that each employee on the job is also properly licensed and that each employee is working only within their proper classification.
BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney, provided however, that the Controller determines that the County’s Local Purchasing Preference Policy, per resolution 05-044, is adhered to by the contractor, including its subcontractors.
JUDICIARY: Yeas: Weatherwax-Grant, Tennis, Bahar-Cook, Holman, Nolan, Schafer
Nays: None Absent: None Approved 5/15/08
COUNTY SERVICES: Yeas: Nolan, Copedge, Soule, Grebner, Severino
Nays: De Leon Absent: None Approved 5/20/08
FINANCE: Yeas: Grebner, Hertel, Celentino, Schor, Dougan
Nays: None Absent: Weatherwax-Grant Approved 5/21/08