ADOPTED - MAY 27, 2008

Agenda Item No. 25

Introduced by the Judiciary and Finance Committees of the:

                                  INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO ADOPT THE 2009 JUVENILE JUSTICE

COMMUNITY AGENCY PROCESS CALENDAR

RESOLUTION #08-153

WHEREAS, a Juvenile Justice Millage was approved by the voters of Ingham County in November of 2002 and renewed in 2006, for the purpose of funding an increase to Ingham County’s capacity to detain and house juveniles who are delinquent or disturbed, and to operate new and existing programs for the treatment of such juveniles; and 

WHEREAS, the Ingham County Board of Commissioners wishes to adopt a Resolution to establish the 2009 Juvenile Justice Community Agency Process and to reserve Juvenile Justice Millage funds in the amount of $100,000 for this purpose, 

THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby adopts the attached 2009 Juvenile Justice Community Agency Process Calendar to establish time lines for the process.

JUDICIARY:  Yeas:  Weatherwax-Grant, Tennis, Bahar-Cook, Holman, Nolan, Schafer

   Nays:  None     Absent:  None        Approved 5/15/08

FINANCE:  Yeas:  Grebner, Hertel, Celentino, Schor, Dougan

  Nays:  None       Absent:  Weatherwax-Grant    Approved 5/21/08

JUVENILE JUSTICE COMMUNITY AGENCY PROCESS CALENDAR

May 27, 2008	The Board of Commissioners adopts the Juvenile Justice Community Agency Process Calendar Resolution.
May 28, 2008	A press release is prepared announcing the availability of Juvenile Justice Community Agency funds and invites community organizations to submit an application.  The application deadline is June 30 2008, 5:00 p.m.
July 8, 2008	The Controller’s Office prepares a summary of the Juvenile Justice Community Agency applicants and forwards the summary to the County Attorney’s Office to ensure that the agency’s proposed purposes are legal under Michigan Law and comply with the intent of the Juvenile Justice Millage.
July 22 2008	A Juvenile Justice Community Agency notebook is prepared by the Controller’s Office. The notebook includes all agencies who submitted applications for review by the Judiciary Committee. (The Notebook is distributed at the Board of Commissioners’ Meeting.)
August 14, 2008	The Judiciary Committee reviews the Juvenile Justice Community Agency applications and makes recommendations for funding.  Juvenile Justice Community Agency applicants are invited to attend the Judiciary Committee meeting.  The Judiciary Committee makes their recommendations by Resolution to the Finance Committee.
August 20, 2008	The Finance Committee approves the Resolution for Juvenile Justice Community Agency funding to the Board of Commissioners.
August 26, 2008	The Board of Commissioners authorizes a resolution for the 2009 Juvenile Justice Community Agency grant awards.
August 27, 2008	The Juvenile Justice Community Agency applications are sent to the County Attorney’s Office for contract preparation.
August 29, 2008	Juvenile Justice Community Agencies are notified of the County grant award and informs the agency that a County contract will be forthcoming in December.
December, 2008	Contracts are received from the County Attorney’s Office and mailed to the Juvenile Justice Community Agencies for appropriate signatures.  When the contracts are mailed, a request is made to agencies to mail their Certificate of Insurances and a Revised Scope of Services if the grant award is different than the original requested amount. Fifty percent of the grant award is sent to the Juvenile Justice Community Agency upon receipt of the agency’s signed contract and the appropriate documentation as listed above.
July 15, 2009	The Juvenile Justice Community Agencies send in their first six month report to the Controller’s Office and upon review by staff, a check for the remaining portion of the grant is sent to the agency.