ADOPTED - JUNE 24, 2008

Agenda Item No. 14

Introduced by the Human Services, County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS OUT OF THE PERSONNEL COST CATEGORY OF THE 2008 BUDGET FOR THE PURPOSE OF FUNDING THE RENOVATION OF MODULAR WORK STATIONS IN THE MSU EXTENSION OFFICE IN THE HILLIARD BUILDING

RESOLUTION #08-172

WHEREAS, Ingham County MSU Extension, while pursuing the need to physically reorganize modular workstations in its office space in the Hilliard Building, has undertaken a design inventory and study of its current configuration and equipment; and

WHEREAS, this study has noted that the office is currently outfitted with modular furniture installed in 1992 that is in poor repair, potentially unsafe, uses space inefficiently and does not meet contemporary standards for user ergonomics and ADA compliance; and

WHEREAS, the County no longer maintains an inventory of similar panels which could be used for reconfiguration and/or repair of existing cubicles; and

WHEREAS, in consultation with the Purchasing Department, layout designs and contract prices have been obtained from DBI Business Interiors, an approved County vendor; and

WHEREAS, the projected cost for this project is quoted below:

Office Manager’s workstation and printer area                                $  7,737.94

Lobby and 2 support staff workstations                                           $  7,988.56

4 staff workstations and files                                                           $10,064.92

4 staff west wall offices                                                                   $14,052.75

Additional items not defined in the designs of the 4

phases such as upgraded telephones, brochure racks,

are estimated                                                                                  $  2,000.00

Total projected cost                                                                        $41,844.17

WHEREAS, due to an unanticipated retirement, a support staff position in the MSU Extension budget is being held open for the remainder of the 2008 budget year as a study is undertaken to determine the effect of the vacancy on work load, customer service, response time and other factors. Consequently, salary and fringe savings are anticipated in the 2008 budget year of $46,974.04; and

WHEREAS, transfers to or from the Personnel Cost Category require approval of the Board of Commissioners.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the transfer of up $46,974.04 from the Personnel Cost Category in the MSU Extension 2008 budget for the purpose of completing a renovation of modular office furniture and equipment according to the estimate provided above.

BE IT FURTHER RESOLVED, that any excess funds will be returned to the general fund at the conclusion of this project.

BE IT FURTHER RESOLVED, that the Controller is authorized to amend the 2008 Ingham County MSU Extension budget to implement this resolution.

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners is authorized to sign any necessary documents consistent with this resolution.

HUMAN SERVICES: Yeas:   Bahar-Cook, Hertel, Soule, Severino, Dougan

 Nays:  Schor              Absent:  None        Approved  06/16/08

COUNTY SERVICES: Yeas:  Nolan, De Leon, Copedge, Soule, Grebner, Severino

 Nays:  None              Absent:  None        Approved  06/17/08

FINANCE: Yeas:   Grebner, Hertel, Weatherwax-Grant, Celentino, Dougan

   Nays:  Schor              Absent:  None        Approved  06/18/08