ADOPTED - AUGUST 26, 2008

Agenda Item No. 45

Introduced by Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT WITH IMAGESOFT TO PURCHASE AN IMAGING APPLICATION FOR THE PROSECUTING ATTORNEY’S OFFICE AND THE CORE IMAGING APPLICATION FOR INGHAM COUNTY

RESOLUTION #08-245

WHEREAS, the Prosecuting Attorney’s Office in conjunction with MIS has a need for a county-wide imaging solution; and

WHEREAS, this application will allow the Prosecuting Attorney’s Office to electronically scan and store documents that will lead to cost savings through the efficient use of state-of-the-art document management; and

WHEREAS, Ingham County will piggyback onto the Request for Proposal (RFP) previously administered by Genesee County that will guarantee an On-Base software discount of 25% for all Ingham County departments through the end of 2009; and

WHEREAS, the Pit Crew and IJIG’s committees approved the purchase for the Prosecuting Attorney’s office in the amount of $179,000 from IJIS funds (Public Improvement Fund 245); and

WHEREAS, MIS will fund an additional $67,200 to be paid from the Networking Fund for core imaging components that can be utilized by other county departments for a total cost of $246,200. 

THEREFORE BE IT RESOLVED, that the Board of Commissioners do hereby authorize entering into a contract with ImageSoft at a cost of $246,200 for the purpose of supplying and installing an On-Base imaging system for the Ingham County Prosecuting Attorney’s office.

BE IT FURTHER RESOLVED, that the total cost will be paid out of the IJIS ($179,000) and the Ingham County Networking fund ($67,200).

BE IT FURTHER RESOLVED, that the Controller is authorized to make any necessary budget adjustments.

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any contract documents consistent with this resolution and approved as to form by the County Attorney.

LAW ENFORCEMENT:  Yeas:  Holman, Copedge, Celentino, De Leon, Schafer

  Nays:  None             Absent:  Tennis               Approved  8/14/08

FINANCE:  Yeas:  Grebner, Hertel, Weatherwax-Grant, Celentino, Schor, Dougan

 Nays:  None              Absent:  None             Approved  8/20/08