ADOPTED - NOVEMBER 25, 2008

Agenda Item No. 12

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH LANSING ICE & FUEL COMPANY TO SUPPLY FUEL FOR

COUNTY-OWNED VEHICLES AND EQUIPMENT

RESOLUTION #08-308

WHEREAS, the County requires a primary supplier of fuel for County-owned and operated vehicles and equipment at fair and reasonable prices on an as-needed basis; and

WHEREAS, the current fueling contract with Lansing Ice & Fuel Company expires December 31, 2008; and

WHEREAS, the Purchasing Department solicited proposals for the purchase of fuel, and after review and evaluation, recommends entering into contract with the lowest responder, Lansing Ice & Fuel Company, a local vendor, to supply fuel for County-owned vehicles and equipment. 

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes entering into a fueling contract with Lansing Ice & Fuel Company to supply fuel for County-owned vehicles and equipment for a period of three (3) years with an option to renew the contract for an additional two-year period. 

BE IT FURTHER RESOLVED, that the price charged to the County for fuel purchases shall be based on Lansing Ice & Fuel’s cost on the date of purchase, plus a $0.086 per gallon differential for all types of fuel purchased. 

BE IT FURTHER RESOLVED, that this differential shall be added to Lansing Ice & Fuel’s actual invoice cost to determine the County’s fuel price, excluding any exempt taxes. 

BE IT FURTHER RESOLVED, that the fuel will be purchased utilizing a card accounting system to be provided by Lansing Ice & Fuel. 

BE IT FURTHER RESOLVED, that the Ingham County Board Chairperson and County Clerk are authorized to sign the contract documents consistent with this Resolution after approval as to form by the County Attorney. 

COUNTY SERVICES: Yeas:  Nolan, De Leon, Copedge, Grebner, Severino

   Nays:  None          Absent:  Soule        Approved 11/18/08

FINANCE: Yeas:  Grebner, Hertel, Celentino, Schor, Dougan

  Nays:  None           Absent:  Weatherwax-Grant        Approved 11/19/08