ADOPTED - DECEMBER 9, 2008

                                                                                                                        Agenda Item No. 32

Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION ENTERING INTO AN AGREEMENT FOR LOCAL AND LONG DISTANCE SERVICE FOR INMATE TELEPHONES

RESOLUTION #08-365

WHEREAS, the Ingham County Purchasing Department sought proposals for the provision of approximately 100 inmate, 27 visitation, and 20 public pay phones through the issuance of RFP #18-05; and

WHEREAS, the stated objective of the County was to receive proposals which provided the lowest cost to the users of the phones while assuring the County of a continuation of its current revenue stream associated with the provision of these phones; and

WHEREAS, the County entered into a five-year agreement with Infinity Networks for new equipment, new visitation telephones, local and long distance service for all inmate and public telephones based on the terms and conditions as outlined in the Request for Proposals Packet #18-05 and Infinity Networks Inc., response dated August 16, 2005; and

WHEREAS, the current vendor has failed to perform satisfactorily which requires a new vendor to provide the service for new equipment, new visitation telephones, local and long distance service for all inmate telephones in Ingham County; and

WHEREAS, the Controller’s Office, the Purchasing Department and the Sheriff’s Office are recommending that the County authorize a two year agreement with Evercom a subsidiary of Securus Technologies; and

WHEREAS, the County considered two proposals by Evercom, which would result in different contributions to the general fund, and different changes borne by users of the inmate phone system; and

WHEREAS, the Board of Commissioners seeks to strike a balance between the effect on the County’s budget and the imposition of a financial burden on the struggling families of inmates.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a two-year agreement for the period of  February 1, 2009 through January 31, 2011, with Evercom a subsidiary of Securus Technologies, for new equipment, new visitation equipment, local and long distance service for all inmate telephones.  Unless otherwise agreed by Ingham County and Evercom, the following rates will be charged:

For inmate phones

Local calls will be billed at a surcharge of $2.75 plus $.15 per minute;

Intra-Lata (i.e. regional) calls will be billed at a surcharge of $2.75 plus $.15 per minute;

Intrastate calls will be billed at a surcharge of $1.75 plus $.55 per minute;

Interstate calls will be billed at a surcharge of $1.75 plus $.75 per minute.

Evercom will provide Ingham County with a Prepaid Call Program;

Evercom will install its technology platform for recording and reporting purposes;

Evercom will pay Ingham County 54% commission based on an annual estimated revenue of $618,392 during the duration of the contract.

BE IT FURTHER RESOLVED, that the County Controller/Administrator is directed to seek a modification of the agreement with Evercom, at rates between the levels contained in the two proposals.

BE IT FURTHER RESOLVED, that the Board Chairperson and the County Clerk are authorized to sign any contract documents consistent with this resolution subject to review and approval by the County Attorney.

The Law Enforcement Committee approved a different version on 12/4/08.

FINANCE:  Yeas:   Hertel, Weatherwax-Grant, Schor, Dougan

     Nays:  Grebner        Absent:  Celentino       Approved 12/3/08