ADOPTED - APRIL 15, 2008
Agenda Item No. 10
Introduced by County Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE ENTERING INTO A CONTRACT TO PROVIDE NETWORK SERVICES TO THE TRI-COUNTY OFFICE ON AGING (TCOA)
RESOLUTION #08-097
WHEREAS, the Tri-County Office on Aging is located in Ingham County’s Human Services Building and is seeking another source to support their computer systems; and
WHEREAS, the Ingham County Management Information Services Department (MIS) provided the Tri-County Office on Aging a proposal to connect their network to the Ingham County Network and provide support on a reasonable effort basis (see proposal/Attachment A-1); and
WHEREAS, due to some network incompatibilities, TCOA will purchase hardware and services from MIS to upgrade their network so the networks can be connected; and
WHEREAS, MIS will provide TCOA one-year of services, beginning May 1, 2008 and terminating, April 30, 2009, at a cost of $40,425.00, with the option of renewing annually (annual rates will be adjustable per the standard MIS labor rate per user); and
WHEREAS, the Tri-County Office on Aging would like to proceed with the attached proposal (Attachment A-1); and
WHEREAS, MIS has forwarded the proposal to the County Attorney so a contract can be developed upon authorization of this resolution.
THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes entering into a one year agreement, beginning May 1, 2008 and terminating April 30, 2009, with the Tri-County Office on Aging to provide on-going network support.
BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are hereby authorized to sign any necessary agreements after approval as to form by the County Attorney.
COUNTY SERVICES: Yeas: Nolan, De Leon, Copedge, Soule, Grebner, Severino
Nays: None Absent: None Approved 4/8/09
FINANCE: Yeas: Grebner, Weatherwax-Grant, Celentino, Schor, Dougan
Nays: None Absent: Hertel Approved 4/9/09
ATTACHMENT A-1
To: Amy Colletti
From: Tom Shewchuk
Subject: Computer Network Support
Date: 1/18/08
As we discussed in our phone conversation it would be difficult to maintain only parts of your current network and not others. Following is a revised proposal to that would allow Ingham County MIS to support your network in a limited, but effective fashion.
§ Annual support fee for 50 TCOA users will be $40,425.00.
§ Support on your current PC’s will be performed on a reasonable effort basis. This is due to the wide variety of hardware and software you currently possess.
§ Ingham County will replace your current PC’s with recycled County PC’s as they become available.
§ For each recycled County PC you will incur a license charge per our standard pricing located at http://intranet/MISInformation/SoftwareList.htm:
o 50 – Anti-Virus and Anti-Spam licenses @ $40 each for a total of $2000.00.
§ Ingham County MIS will connect the TCOA network to the Ingham County network via a Cisco ASA 5510 at a cost of $3075.00.
§ TCOA must abide by the County’s Policy on use of resources located at http://intranet/MISInformation/SoftwareList.htm.
§ TCOA will utilize the county’s Internet connection and can terminate any current Internet services.
§ MIS will need to update your current Windows server and GroupWise Post office. This will take approximately 40 hours @ $50 an hour for a total of $2000. You will only be billed for hours spent. If we deem the hours will exceed 40 we will notify TCOA as soon as we become aware.
§ Your current phones will not be affected and will continue to be maintained by TCOA.
§ Due to the age and different switch vendors. We recommend you replace your current Ethernet Switch with 1-Cisco 3560-48PS Ethernet Switch with SFP GBIC for a cost $4,200.00. This is optional but highly recommended to ensure network stability.
Please see the total costs below and feel free to contact me if you have any questions.
|
Hardware/Software |
Quantity |
Unit Cost |
Total Cost |
|
Annual Support Fee |
50 |
$808.50 |
$40,425.00 |
|
Anti-Virus/Spam |
50 |
$40.00 |
$2,000.00 |
|
Cisco 5510 ASA |
1 |
$3,075.00 |
$3,075.00 |
|
Server Clean-up |
40 |
$50.00 |
$2,000.00 |
|
Cisco Ethernet Switch |
1 |
$4,200.00 |
$4,200.00 |
|
|
|
|
|
|
|
|
Total |
$51,700.00 |