ADOPTED - APRIL 28, 2009

Agenda Item No. 10

Introduced by the County Services Committee of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO ESTABLISH A POLICY AND GUIDELINES FOR USE OF ELECTRONIC DEVICES, COMPUTERS AND OPEN FLAMES IN COUNTY FACILITIES

RESOLUTION #09-112

WHEREAS, it is the responsibility of the Facilities Department to find ways to reduce energy consumption and identify safe practices; and

WHEREAS, this policy is to eliminate the use of some electronic devices in offices or cubicles such as, but not limited to the following: space heaters, electric candle burners, hot plates, microwaves, coffee makers, refrigerators, etc; exceptions would be small desk fans or radios as approved by the department head; and

WHEREAS, this policy is also to provide safe practices in which no open flames are allowed in county facilities such as, but not limited to the following: candles, tea lights, etc.; and

WHEREAS, all computers, monitors, printers, and peripherals (or attached devices) must be shut off at the end of the day unless approved by the department head.

THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby agrees to implement this new policy and guidelines to help the County reduce energy consumption and identify safe practices in the facilities.

 COUNTY SERVICES:  Yeas:  Celentino, Koenig, Holman, Copedge, Grebner, Vickers

        Nays:  None           Absent:  None           Approved 4/21/09

POLICY AND GUIDELINES FOR USE OF ELECTRICAL DEVICES, COMPUTERS AND OPEN FLAMES IN COUNTY FACILITIES

The purpose of these guidelines is to outline the personal items and equipment that are not authorized to be used in county facilities other than those pieces of equipment that currently exist in designated or approved break areas.  The facilities department along with the support of the Controllers office will be asking the Board of Commissioners to adopt these guidelines and established a policy that will reduce energy consumption and identify safe practices.

Policy

1) No open flames are allowed to be used in County facilities such as but not limited to the

                        following:  candles, tea lights, electric candle burners, hot plates, etc.

Note:  Exceptions to this would be any County purchased equipment needed by the

department to function.  For example: medical equipment, construction equipment, etc.

2)  No personal electrical devices are to be used in offices or cubicles such as but not limited to the

                         following:  Space heaters, micro waves, coffee makers, refrigerators, water coolers, ornamental

                         desk lamps, holiday lights, etc... 

                         Note:  Exceptions to this would be small desk fan, radio, departmental sanction luncheons, and

items for valid medical reasons if approved by department head.

3) All Computers, Monitors, Printers, and Peripherals (or attached devices) must be shut down

            and/or turned off at the end of day. 

Note:  Exceptions to this would need to be approved by MIS and/or department head.