ADOPTED - APRIL 28, 2009

Agenda Item No. 16

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO APPROVE ENTERING INTO AN AGREEMENT WITH THE SPYGLAS GROUP FOR TELECOMMUNICATIONS EXPENSE MANAGEMENT FOR INGHAM COUNTY

RESOLUTION #09-117

WHEREAS, Ingham County has a need to audit all telecommunication expenses and examine how these expenses are currently structured today; and

WHEREAS, Ingham County monthly telecommunications costs are approximately $84,000; and

WHEREAS, this could allow Ingham County to reduce costs by an average 10-24% (based on vendor interviews) and improve the operation of purchasing and managing all telecommunications expenses; and

WHEREAS, Management Information Services (MIS) in conjunction with the Controller/Administrator’s Office, Purchasing and Finance Departments sought proposals; and

WHEREAS, an Evaluation Committee comprised of MIS, Controller/Administrator’s Office, Purchasing and Finance Departments reviewed the proposals, and after careful consideration and evaluation, the committee is recommending entering into a contract with the SpyGlas Group; and

WHEREAS, the pricing is based on a Contingency Fee for Cost Recovery in which Ingham County will agree to pay SpyGlas fees equal to 50% of any cost recovery for their initial base audit; and

WHEREAS, Ingham County will also pay a $4,000 monthly fee for a period of one-year with the option to renew, for a total of $48,000 minus recovery annually.

THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes entering into a contract with the SpyGlas Group, at a cost of $48,000 minus recovery costs for the purpose of auditing our Telecommunications expenses; and

BE IT FURTHER RESOLVED, that the total cost will be paid out of the 2009 County Contingency Fund.

BE IT FURTHER RESOLVED, that the Controller/Administrator is authorized to make any necessary budget adjustments.

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any contract documents consistent with this resolution and approved as to form by the County Attorney.

COUNTY SERVICES:  Yeas:  Celentino, Koenig, Holman, Copedge, Grebner, Vickers

        Nays:  None           Absent:  None           Approved 4/21/09

FINANCE:  Yeas:  Grebner, Nolan, Bahar-Cook, Tennis, Davis, Dougan

        Nays:  None           Absent:  None          Approved 4/22/09