ADOPTED - JUNE 23, 2009

Agenda Item No. 52

Introduced by the Law Enforcement, County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE A RE-ORGANIZATION

WITHIN THE PROSECUTING ATTORNEY’S OFFICE

RESOLUTION #09-213

WHEREAS, the Ingham County Board of Commissioners has set forth as one of the means to effectuate its goals the effective utilization of technology; and

WHEREAS, several county departments have undertaken to enhance the efficiency of their respective departments by converting to a paperless system; and

WHEREAS, the Ingham County Prosecuting Attorney’s Office is the first of the departments to make the conversion; and

WHEREAS, the Prosecuting Attorney’s Office has indicated that there are two vacant positions: the Administrator and Assistant to the Administrator, which are intended to be eliminated if this reorganization is granted; and

WHEREAS, the Prosecuting Attorney’s Office has secured $176,506.00 in budget years 2009 and 2010, which will offset General Fund monies which were previously allocated for 2009 and are anticipated to be allocated in 2010; and

WHEREAS, the Prosecuting Attorney’s Office has indicated that upon approval of their reorganization, and retirement of the current employee, that they intend to reduce the number of Assistant Prosecuting Attorney’s (APA’s) by one (one of the two designated for the BYRNE Grant); and

WHEREAS, the conversion to paperless will necessitate a modification of work flow and job assignments among the staff; and

WHEREAS, to most efficiently make the transformation to a paperless environment and to provide adequate supervision of the workflow, insure timely fulfillment of Constitutional obligations to Crime Victims and Defendants, and to more effectively and timely provide information to the citizenry which will occur through the effective operation of a paperless environment; and

WHEREAS, there has been an exponential increase in duties relating to the increase of those applying for CCW permits and those applications must be processed in accord with statutory timelines; and

ADOPTED - JUNE 23, 2009

Agenda Item No. 52

RESOLUTION #09-213

WHEREAS, the Chief Assistant has need of an Assistant in order to effectively maintain the workload; and

WHEREAS, the cost of such an assistant is UAW – G - $35,797.00 - $42,821.00; and

WHEREAS, paralegals have the necessary training and skills to assist the attorneys with forfeiture actions and to relieve the Assistant Prosecutors of the many paralegal functions for which they are now responsible; and

WHEREAS, paralegals have the necessary training and skills to perform the essential function of directing compliance with the aforementioned Constitutional duties and overseeing the indexing of the paperless file system; and

WHEREAS, the cost of each paralegal is PRO – 4, $38,281.00 – $45,957.00; and

WHEREAS, it is necessary that an employee of the Prosecutor’s Office be available as a front-line technical person for support of the technology in the Prosecutor’s Office and to be responsible for coordination of the scanning portion of the new system; and

WHEREAS, it is necessary that there be an overall clerical coordinator; and

WHEREAS, it is necessary that the Prosecutor’s Office continue to provide data input into the Courtview system pending the establishment of an interface which has been planned for in the overall conversion by the IJIS Committee; and

WHEREAS, the Prosecutor’s Office intends to reclassify two existing employees to fill the positions of Clerical Coordinator and Imaging Coordinator at a later date; and

WHEREAS, the net savings to Ingham County of this planned reorganization is $85,766.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the reorganization of the Prosecuting Attorney’s Office as outlined below:

Eliminate existing positions:             Create new positions:

Position                                   Long Term                  Position                                   Long Term

Number Title Costs  Number Title Costs 

229038                    Administrative           $68,712                                                    NEW                    Paralegal                       $70,454

Assistant

229003                    Administrator          $103,758                                                     NEW                   Paralegal                      $70,454

229030                    Asst Pros Atty         $121,925                                                    NEW                    Asst to                         $ 67,721

(BYRNE Grant) Chief Assistant PA  

ADOPTED - JUNE 23, 2009

Agenda Item No. 52

RESOLUTION #09-213

BE IT FURTHER RESOLVED, that the Ingham Board of Commissioners approves the creation of a temporary clerical position at a 2009 cost of $16,690, pending the Courtview interface of the IJIS overall transfer to an imaging plan.

BE IT FURTHER RESOLVED, that this reorganization shall become effective on the date it is adopted by the Board of Commissioners.

BE IT FURTHER RESOLVED, that the 2009 Hiring Freeze is lifted for the above named Prosecuting Attorney’s office new positions.

BE IT FURTHER RESOLVED, that the Controller/Administrator is authorized to make the necessary budget adjustments and Position Allocation List adjustments as authorized by this Resolution as a result of the reorganization.

LAW ENFORCEMENT:  Yeas:  Schor, Holman, Celentino, Copedge, Thomas, Schafer

      Nays:  None         Absent:  None        Approved 6/11/09

COUNTY SERVICES:  Yeas:  Celentino, Koenig, Holman, Copedge, Grebner, Vickers

       Nays:  None            Absent:  None         Approved 6/16/09

FINANCE:  Yeas:  Grebner, Nolan, Bahar-Cook, Tennis, Davis, Dougan

      Nays:  None       Absent:  None        Approved 6/17/09