ADOPTED - JUNE 23, 2009

Agenda Item No. 53

Introduced by the Law Enforcement, Judiciary and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT WITH IMAGESOFT TO PURCHASE AN IMAGING APPLICATION FOR THE FRIEND OF THE COURT AND THE FAMILY SUPPORT UNIT OF THE PROSECUTING ATTORNEY’S OFFICE

RESOLUTION #09-214

WHEREAS, the Friend of the Court, in conjunction with the Family Support Unit of the Prosecuting Attorney’s Office, has a need for an imaging solution in order to improve efficiency; and

WHEREAS, this application will allow the Friend of the Court and the Family Support Unit of the Prosecuting Attorney’s Office to electronically scan and store documents that will lead to cost savings and improved support enforcement through the efficient use of state-of-the-art document management; and

WHEREAS, Ingham County will piggyback onto the Request for Proposal (RFP) previously administered by Genesee County that will guarantee an On-Base software discount of 25% for all Ingham County departments through the end of 2009; and

WHEREAS, the State of Michigan Department of Information Technology has approved the On-Base software and hardware solution as compatible with the Michigan Child Support Enforcement System (MiCSES), the application used by both the Friend of the Court and the Family Support Unit of the Prosecuting Attorney’s Office; and

WHEREAS, the State of Michigan Office of Child Support has approved the On-Base software solution proposed by the Ingham County Friend of the Court and the Family Support Unit of the Prosecuting Attorney’s Office as being eligible for 66% reimbursement through the Cooperative Reimbursement Program (CRP).

THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes entering into a contract with ImageSoft at a cost of $299,441, and the purchase of additional hardware in the amount of $19,862, for the purpose of supplying and installing an On-Base imaging system for the Ingham County Friend of the Court and the Family Support Unit of the Ingham County Prosecuting Attorney’s Office.

BE IT FURTHER RESOLVED, that 66% of the total cost ($210,740) will be paid by the Cooperative Reimbursement Program.

BE IT FURTHER RESOLVED, that 21.3% of the total cost ($68,012) will be paid by the general fund portion of the scanning system approved for the Ingham County Friend of the Court as a capital improvement in the 2009 budget.

BE IT FURTHER RESOLVED, that 12.7% of the total cost ($40,551) will be paid from the 2009 contingency fund.     

ADOPTED - JUNE 23, 2009

Agenda Item No. 53

RESOLUTION #09-214

BE IT FURTHER RESOLVED, that the Controller/Administrator is authorized to make any necessary budget adjustments.

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any contract documents consistent with this resolution and approved as to form by the County Attorney.

LAW ENFORCEMENT:  Yeas:  Schor, Holman, Celentino, Copedge, Thomas

      Nays:  Schafer         Absent:  None        Approved 6/11/09

JUDICIARY:  Yeas:  Bahar-Cook, McGrain, Koenig, Nolan

                           Nays:  None        Absent:  Thomas, Schafer      Approved 6/11/09

FINANCE:  Yeas:  Grebner, Nolan, Bahar-Cook, Tennis, Davis, Dougan

      Nays:  None       Absent:  None        Approved 6/17/09