ADOPTED - JULY 28, 2009

Agenda Item No. 36

 

Introduced by the Finance Committees of the:

 

INGHAM COUNTY BOARD OF COMMISSIONERS

 

RESOLUTION AUTHORIZING A CONTRACT WITH GRANICUS TO PURCHASE A WEB-BASED AUDIO\VIDEO RECORDING APPLICATION FOR THE BOARD OF COMMISSIONERS’ ROOM, REGISTER OF DEEDS, INGHAM COUNTY PARKS, POTTER PARK ZOO, BOARD OF COMMISSIONERS’ OFFICE, MSU EXTENSION AND LAND BANK

 

RESOLUTION #09-225

 

WHEREAS, the audio\video recording equipment in the Board of Commissioners’ Room is unreliable and in need of repair; and

 

WHEREAS, the County Clerk, in conjunction with the Register of Deeds, Board of Commissioners’ Office, Ingham County Parks, Potter Park Zoo, MSU Extension and Land Bank, has a need for a web-based audio\video recording application in order to make the Board of Commissioners’ meetings and important County information accessible to the public, while improving efficiency as well; and

 

WHEREAS, this application will allow the full Board of Commissioners’ meetings to be broadcast live via the internet and the Register of Deeds to post webcasts on the County’s website through his community outreach efforts to inform the public of mortgage fraud; and the Parks Department, Potter Park Zoo and MSU Extension to broadcast educational and instructional videos; and

 

WHEREAS, this application will also be utilized to record the meetings of the Board of Commissioners’ Liaison Committees, several advisory boards and Land Bank for the purpose of transcribing the minutes; and

 

WHEREAS, the use of the Granicus application will allow the recording of meetings to be set up in advance, which will eliminate the need for secretarial staff to be present at advisory boards, Land Bank and Full Board of Commissioners’ meetings, resulting in a cost savings to the County.

 

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes entering into a contract with Granicus, Inc., 568 Howard Street, Suite 300, San Francisco, CA  94105, to purchase a web-based audio\video recording application for the Board of Commissioners’ Room, Register of Deeds, Board of Commissioners’ Office, Parks Department, Potter Park Zoo, MSU Extension and Land Bank for a total amount of $33,211.14, which includes $28,672.14 for the cost of equipment and software, and $4,539.00 for the maintenance fee for the remainder of 2009.

 

BE IT FURTHER RESOLVED, that the departments utilizing this application will share the cost of the $908 monthly maintenance fee beginning in 2010.

 

 

 

ADOPTED -  JULY 28, 2009

Agenda Item No. 36

 

RESOLUTION #09-225

 

 

BE IT FURTHER RESOLVED, that the necessary funds will be taken from the following line budgets:

 

                           Equipment Revolving Fund                           $24,711.14

                           Board of Commissioners                                   1,000.00

                           County Clerk                                                      1,000.00

                           Ingham County Parks/Potter Park Zoo              1,000.00 

                           MSU Extension                                                     500.00

                           Register of Deeds Automation Fund                  5,000.00

                                                                                                   ________

                                                                                                 $33,211.14

 

BE IT FURTHER RESOLVED, that the Controller/Administrator is authorized to make any necessary budget adjustments.

 

BE IT FURTHER RESOLVED, that other departments that opt to use the Granicus audio\video recording application will contribute towards the monthly maintenance fee. 

 

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any contract documents consistent with this resolution and approved as to form by the County Attorney.

 

FINANCE:   Yeas:  Nolan, Bahar-Cook, Tennis, Davis, Dougan

    Nays:  Grebner       Absent: None    Approved 7/22/09