SUBSTITUTE                                                                                                 ADOPTED - JANUARY 27, 2009

                                                                                                            Agenda Item No. 35

Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO ENTER INTO A THREE (3) YEAR LEASE AGREEMENT WITH L-3 MOBILE-VISION TO EQUIP TWENTY-SEVEN (27) INGHAM COUNTY PATROL VEHICLES WITH NEW DIGITAL IN-CAR CAMERAS

RESOLUTION #09-023

WHEREAS, the Ingham County Sheriff=s Office intends, through a three (3) year Capital Improvement Plan, to replace old analog (VHS) patrol cameras with a new digital camera system, outfitting twenty-seven (27) field services patrol vehicles; and

WHEREAS, the Ingham County Sheriff’s Office by replacing the current analog (VHS) system, with a digital in-car camera system, would benefit the citizens of Ingham County through an upgrade in technology which would better serve our community with the recording of police contacts on traffic stops, and other encounters when applicable; and

WHEREAS, by replacing the older analog (VHS) system currently used, with the new digital system, accountability of maintaining video records, retrieving video records, storage of video records and security of video records would be greatly enhanced; and

WHEREAS, the Ingham County Sheriff’s Office would like to enter into a three (3) year lease program with L-3 Mobile-Vision, to equip all twenty-seven (27) field services patrol vehicles at one time through this lease; and

WHEREAS, the Ingham County Sheriff’s Office currently has six (6) field service patrol vehicles with analog (VHS) camera systems which are four to eight years old; and

WHEREAS, the Ingham County Sheriff’s Office has budgeted under Capital Improvements funding, a five (5) year plan to upgrade current in-car patrol vehicle cameras, as well as equip all twenty-seven (27) field services patrol vehicles with new, state of the art digital camera systems; and

WHEREAS,  the Ingham County Sheriff’s Office, working with MIS, have agreed that it would be cost-effective to outfit all twenty-seven (27) field services patrol vehicles at one time with this new state of the art, digital camera system versus buying several new systems over a five-year period; and

WHEREAS, the Ingham County Sheriff’s Office, working with MIS, believe that by entering into a three (3) year lease agreement with L-3 Mobile-Vision, it could possibly save the county approximately $52,480 dollars over the three-year period versus buying and outfitting a few patrol vehicles each year for five years.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the Ingham County Sheriff's Office to enter into a three (3) year Lease agreement for the time period of February 2009 through January 2011, with L-3 Mobile-Vision through their Financing Agent Fleetwood Financial, a Division of IDB Leasing, Inc. not to exceed $197,520 to be fully funded over the three-year Capital Improvement Plan for this in-car patrol vehicle digital camera system.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract/lease documents that are consistent with this resolution and approved as to form by the County Attorney.

LAW ENFORCEMENT:  Yeas:  Schor, Holman, Celentino, Copedge, Thomas, Schafer

    Nays:   None         Absent:  None         Approved 1/15/09

FINANCE:  Yeas:  Grebner, Bahar-Cook, Tennis, Davis, Dougan

    Nays:  None                 Absent:  Nolan       Approved 1/21/09