ADOPTED - JULY 28, 2009

Agenda Item No. 54

 

Introduced by the Law Enforcement, Judiciary and Finance Committees of the:

 

INGHAM COUNTY BOARD OF COMMISSIONERS

 

RESOLUTION TO AUTHORIZE THE TRANSITION OF THE 55TH DISTRICT COURT AND PROSECUTING ATTORNEY’S OFFICE FROM COURTVIEW

 

RESOLUTION #09-243

 

WHEREAS, the Integrated Justice Information System (IJIS) Project was established in 1994 when the Ingham County Board of Commissioners adopted Resolution #94-271 which provided initial funding from the proceeds of the sale of the Ingham County Medical Center; and

 

WHEREAS, the Ingham County Board of Commissioners authorized the establishment of the Integrated Justice Information System’s Group (IJIGS), consisting of the Chief Executive or designee of the Prosecutor’s Office, Sheriff’s Office, Probate, 55th District and 30th Circuit Courts was established to oversee the IJIS Project; and

 

WHEREAS, the Ingham County Board of Commissioners has adopted Resolution # 96-247: Approving the Recommendations of the IJIGS Committee for Implementation of an Integrated Justice Information System; Approving a Project Budget; and Authorizing Certain Contracts; and

 

WHEREAS, the IJIS is operational and serving the IJIS Agencies; and

 

WHEREAS, the  55th District Court has determined that a transition from CourtView to the SCAO JIS operating system will be beneficial to the Court’s operations; and

 

WHEREAS, the Prosecutor’s Office has determined that a transition from CourtView to the PACC/PAMM operating system will be beneficial to the Prosecuting Attorney’s Office  operations; and

 

WHEREAS, the IJIGS Committee has reviewed these requests and evaluated the operational and costs factors necessary to accomplish these transitions; and

 

WHEREAS, the project budget does not include funds to develop an interface between CourtView and PACC/PAMM to provide the Circuit Court with data nor a Circuit Court position to do this data entry, as the Prosecuting Attorney’s Office has committed to provide this information to the Circuit Court through existing Prosecutor’s Office staff as a pilot program, through December of 2010, with this pilot program to be re-evaluated by IJIS during the second half of 2010; and

 

WHEREAS, the IJIGS Committee recommends the Ingham County Board of Commissioners approve this request and the attached proposed budget.

 

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts the recommendations of the IJIGS Committee for the transition of the 55th District Court and Prosecuting Attorney’s Office from CourtView to the Justice Information System (JIS) and to the Prosecuting Attorneys Association (PACC/PAMM) systems.

 

 

ADOPTED - JULY 28, 2009

Agenda Item No. 54

 

RESOLUTION #09-243

 

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with SCAO Inc. for $49,791.20, to transition the 55th District Court to the SCAO JIS Operating System effective October 1, 2009 through September 30, 2010.

 

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with PACC/PAMM for an additional $9,823.05, to transition the Prosecutor’s Office to the Prosecuting Attorneys Association (PACC/PAMM) Operating System effective August 24, 2009.

 

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with APS to develop the JIS interface in the amount of $15,375, with $4,599 to be reimbursed from participating TIC member Police Agencies, for a net County Cost of $10,776.

 

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with Webtecs, at a cost not to exceed $24,100 to reformat existing JIS HTML and to convert the District Court’s online services to the JIS database.

 

BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners adopts the attached project budget in order to fund this transition project at a cost not to exceed $157,103.25, as recommended by the IJIS Committee.

 

BE IT FURTHER RESOLVED, that the Controller/Administrator is authorized to make any necessary budget adjustments consistent with this resolution and within the project budget.

 

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any necessary contract documents consistent with this resolution and approved as to form by the County Attorney.

 

LAW ENFORCEMENT:  Yeas:  Schor, Holman, Celentino, Copedge, Thomas, Schafer

   Nays:  None              Absent:  None        Approved 7/16/09

 

JUDICIARY: Yeas:  Bahar-Cook, McGrain, Thomas, Koenig, Nolan

    Nays:  None           Absent:  Schafer    Approved 7/16/09

 

FINANCE:   Yeas:  Grebner, Nolan, Bahar-Cook, Tennis, Davis, Dougan

    Nays:  None          Absent:  None        Approved 7/22/09

REVENUES

 

EXPENSES

 

Existing IJIS Budget

 

 

  $55,514.00

Prosecuting Attorney – PACC/PAMM Licensing Cost New software

 

 

$9,823.05

New IJIS Funds (Public Improvement Fund 245)

 

$50,841.25

Server

$2,500.00

 

MIS – CIP Existing Budget

 

 $  2,500.00

CourtView Licenses

$27,757.00

 

TIC Participating Member Agencies Reimbursement

 

 $  4,599.00

District Court JIS Software Licenses

 

$49,791.20

District Court – CIP Existing Budget

 

$43,649.00

CourtView Licenses

$27,757.00

 

 

APS – JIS Interface

$15,375.00

 

 

Webtec’s – JIS reformat HTML and conversion of District Court online services to JIS database.

 

 

 

$24,100.00

TOTAL

$157,103.25

 

      $157,103.25