ADOPTED - AUGUST 25, 2009

Agenda Item No. 42

Introduced by the Law Enforcement and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

 RESOLUTION TO ENTER INTO A CONTRACT WITH CANTEEN SERVICES TO MANAGE THE FOOD AND LAUNDRY SERVICES AT THE INGHAM COUNTY CORRECTIONAL FACILITY

RESOLUTION #09-283

WHEREAS, in 2008, the Ingham County Correctional Facility had an average daily population of 672 inmates, the current rated capacity is 665 inmates; and

WHEREAS, the Ingham County Correctional Facility had an employee to manage the kitchen and laundry services; and

WHEREAS, the Ingham County Correctional Kitchen Supervisor was responsible for feeding all inmates housed within the facility, providing medical meals for inmates who have dietary needs as stated by a doctor, short order grill staff who work 24/7, and complimentary meals for visitors to the facility; and

WHEREAS, in 2008, the Ingham County Correctional Facility kitchen staff served 770,523 meals; and

WHEREAS, in 2008, the Ingham County Correctional Kitchen Supervisor was responsible for washing the clothing in over 150,000 inmate bags; and

WHEREAS, in 2008, the Ingham County Correctional Facility Kitchen Supervisor was responsible for training and supervising approximately 24 workers for kitchen and laundry duties every month or sooner; and

WHEREAS, the Sheriff’s Office attempted to fill a vacant position and deemed that looking for an outside source to fill these duties of the position became necessary; and

WHEREAS, the Sheriff’s Office requested the Purchasing Department to release a request for proposal (RFP) for the kitchen and laundry management; and

WHEREAS, responses were received from Aramark and Canteen Services, Inc., and after evaluating the responses the Sheriff’s Office determined Canteen Services, Inc., provided the most responsive and responsible solution.

THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners approves the Ingham County Sheriff’s Office recommendation and hereby approves entering into a contract with Canteen Services, Inc., for the management of kitchen and laundry operations at the Ingham County Correctional Facility, for the time period of October 1, 2009 through September 30, 2011, at a per meal cost based on the census of the Jail’s population as follows:

Census                       Per Meal Cost

0  - 649                        $ .98

650 -  674                    $ .97

675 - and above           $ .96  

ADOPTED - AUGUST 25, 2009

Agenda Item No. 42

RESOLUTION #09-283

BE IT FURTHER RESOLVED, at the conclusion of the initial two year contract, there is an option to renew the contract if mutually agreed by both parties.

BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the County Controller/Administrator to make the necessary changes to the Ingham County Sheriff’s Office Position Allocation List and 2009 Budget, including the reduction of one Ingham County Correctional Facility Supervisor, position # 301219, effective October 1, 2009.

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney.

LAW ENFORCEMENT:  Yeas:  Celentino, Copedge, Thomas, Schafer

   Nays:  None      Absent:  Schor, Holman    Approved 8/13/09

FINANCE:    Yeas:  Grebner, Nolan, Bahar-Cook, Tennis, Davis, Dougan

         Nays:  None            Absent:  None         Approved 8/19/09