ADOPTED - NOVEMBER 10, 2009

Agenda Item No. 3

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION ENTERING INTO AN AGREEMENT WITH Michigan Office Solutions FOR THE PURCHASE OF two scan pro 2000s FOR THE REGISTER OF DEEDS OFFICE

RESOLUTION #09-374

WHEREAS, part of the role of the Register of Deeds Office is to make records accessible to citizens; and

WHEREAS, micro fiche and film is the most accessible and efficient way to study records before 1960; and

WHEREAS, often micro fiche and micro film are used by staff to correct the index where mistakes have been made; and

WHEREAS, the current reader printer was purchased over two decades ago and is obsolete, damages film, and is very hard to repair as replacement parts are unavailable; and   

WHEREAS, proposals were solicited from several vendors to purchase new reader printers; and

WHEREAS, Michigan Office Solutions was the lowest bidder at $15,530, including all equipment needed for the Register of Deeds Office.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby enters into an agreement with Michigan Office Solutions for the purchase of two Scan Pro 2000s, for a total cost of $15,530.  

BE IT FURTHER RESOLVED, that funds for this project will be taken from the Register of Deeds’ Automation Fund and the Controller/Administrator is authorized to make any necessary budget adjustments.

BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign the necessary agreements after approval as to form by the County Attorney.

COUNTY SERVICES:  Yeas:  Celentino, Holman, Copedge, Vickers

 Nays:  None    Absent:  Koenig, Grebner    Approved 11/3/09

FINANCE:  Yeas:  Grebner, Nolan, Bahar-Cook, Tennis, Davis, Dougan

Nays:  None       Absent:  None     Approved 11/4/09