ADOPTED - MARCH 10, 2009

Agenda Item No. 10

Introduced by County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AUTHORIZE ENTERING INTO A CONTRACT TO PROVIDE NETWORK SERVICES TO THE INGHAM INTERMEDIATE SCHOOL DISTRICT (IISD)

RESOLUTION #09-052

WHEREAS, the Ingham Intermediate School District (IISD) is seeking to partner with the Ingham County Management Information Services (MIS) to host their Student Records application; and

WHEREAS, MIS already has the foundation in place to host this application; and

WHEREAS, MIS provided the IISD a proposal to purchase the necessary hardware, software and on-going services to implement the Student Records application in the Ingham County Data Center (see proposal/Attachment A-1); and

WHEREAS, MIS will provide IISD one-year of support services at a cost $3,000 annually and a one-time hardware and software cost of $17,000 for a total of $20,000; and

WHEREAS, the IISD would like to proceed with the attached proposal (Attachment A-1); and

WHEREAS, MIS has forwarded the proposal to the County Attorney so a contract can be developed upon authorization of this resolution.

THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes entering into an agreement with the Ingham Intermediate School District to provide on-going support for their Student Records application.

BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are hereby authorized to sign any necessary agreements after approval as to form by the County Attorney

COUNTY SERVICES:  Yeas:  Celentino, Koenig, Holman, Copedge, Grebner, Vickers

        Nays:  None           Absent:  None        Approved 3/3/09

FINANCE:  Yeas:  Grebner, Nolan, Bahar-Cook, Davis, Dougan

         Nays:  None           Absent:    Tennis         Approved 3/4/09

MARCH 10, 2009

Agenda Item No. 10

Attachment A-1

February 18, 2009

Daryl Tilley

Supervisor, Information Systems

Ingham Intermediate School District

2630 W. Howell Rd.

Mason, MI  48854

Dear Daryl,

Thank you for meeting with Ingham County to discuss collaboration possibilities.  This letter is in response to IISD’s need to replace your Student Management application and have it hosted in the Ingham County Data Center.  Based on previous meetings and correspondence we have agreed to provide the following:

• Integrate the Student Management Application into the current Ingham County virtual server environment.  The application will be virtualized on an existing Ingham County ESX host and require the following resources:
• 5 VM’s – 1 per school, 1 test
• 16GB RAM Total – 3 GB per VM
• 1.1 TB Disk Storage - 200 GB Storage per server (185GB needed per server additional beyond 3GB minimum). 
• 2 - Server 2003 OS License (5 VM’s per license)
• Ingham County resources will maintain hardware, software, backups and availability.
• IISD will be given administrative access to the Student Management Application.
• IISD staff will have access to the Ingham County Help Desk.
• IISD staff will be responsible for providing end-user support for their clients.
• IISD will abide by the applicable policies and procedures of Ingham County.
• IISD will provide connectivity to the Ingham County Data Center and work with Ingham County MIS personnel to achieve a secure connection.
• IISD will be provided remote desktop access to the Student Management application.
• IISD will provide the Microsoft Server OS licensing.
• Ingham County MIS hours of operations are 8:00am to 5:00 pm, Monday – Friday except county recognized holidays. An on-call tech is available 24x7x365 for after hours support.
• Payment terms:
• One-time costs will be paid within 60 days after completion of installation
• On-going costs will be paid annually

Following are the detailed cost associated with the implementation of the Student Management Application:

	Quantity	Price Each	Total	Notes:
Virtual Server /15GB of Storage	5	$2,000	$10,000	One-time fee
Storage: 4-300GB SAS Drives	4	$1,500	$6,000	One-time fee
Server OS Licensing	2	n/a	n/a	Provided by IISD
Ingham County MIS Annual Support	1	$3,000	$3,000
Installation and Setup by MIS staff	1	$1,000	$1,000	Only billed for actual hours used.  Not to exceed 20 hours.
		Total	$20,000

Upon acceptance of this proposal a Resolution must be submitted to the Ingham County Board of Commissioners authorizing this transaction and a legal agreement between Ingham County and the Ingham Intermediate School District must be signed.

Ingham County is pleased to partner with the Ingham Intermediate School District and look forward to a long-term relationship. Please review this proposal and contact me directly if you have any questions. 

Sincerely,

Tom Shewchuk