ADOPTED - APRIL 14, 2009

Agenda Item No. 20

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO AMEND RESOLUTION #02-178 BY REDUCING THE MAXIMUM AMOUNT ALLOWED FOR SHORT FORM AUTHORIZATION AND THE PURCHASE OF SERVICES

RESOLUTION #09-095

WHEREAS, Resolution #02-178 amended the policies and procedures regarding the purchase of services for County funded departments by increasing the maximum amount for services and the Short Form Authorizations for contracts from $20,000 to $25,000; and

WHEREAS, departments may use the Short Form Authorization to enter into contracts in the amount of $25,000 or less with the approval of the Purchasing Director, Department Head, Controller/Administrator, and chairs of the Liaison Committee, Finance Committee and Full Board.

WHEREAS, due to difficult financial times facing Ingham County, the Board wishes to reduce the maximum dollar amount allowed for the Short Form Authorization and the purchase of services without a Board resolution from $25,000 to $5,000.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby amends Resolution #02-178 in accordance with the following:

Established purchasing policies will be followed when the anticipated cost is at least $2,500 but less than $5,000 with final approval from the Purchasing Director and Controller/Administrator.  The purchase of services over $5,000 requires approval by Board resolution.

            The maximum dollar amount for which the Short Form Authorization (service contracts) can be used is $5,000.  Approval of the Purchasing Director, Controller/Administrator, Liaison Chairperson, Finance Chairperson, and the Chairperson of the Board of Commissioners is required.  A contract over $5,000 requires approval by Board resolution.  All contracts must be approved as to form by the County Attorney. 

BE IT FURTHER RESOLVED, that the policy and dollar requirements for the purchase of goods is not affected by this resolution.

COUNTY SERVICES:  Yeas:  Celentino, Koenig, Holman, Copedge, Grebner

  Nays:  None         Absent:  Vickers        Approved 4/7/09

FINANCE:    Yeas:  Grebner, Nolan, Bahar-Cook, Tennis, Davis, Dougan

Nays:  None         Absent:  None           Approved 4/13/2009