ADOPTED - JULY 27, 2010
Agenda Item No. 39
Introduced by the Judiciary and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO ENTER INTO AN AGREEMENT WITH CREDIT BUREAU COLLECTION SERVICES, INC. (CBCS) FOR COLLECTION OF DELINQUENT DEBT HELD
BY THE CIRCUIT COURT
RESOLUTION #10-239
WHEREAS, the Circuit Court Collections Oversight Committee (COC) has been identifying areas of improvement in collection of fines, costs, and other assessments ordered by the Court; and
WHEREAS, the collection of delinquent debt has been identified as an area of improvement; and
WHEREAS, the members of the COC agreed that collection of delinquent debt would most efficiently be accomplished by securing the services of a delinquent debt agency; and
WHEREAS, the COC submitted a Request for Proposal (RFP) for a one-year pilot county cost neutral delinquent debt solution for the Circuit Court to 12 vendors; and
WHEREAS, responses were received from three (3) vendors, of which two (2) vendors were invited to offer presentations to the COC Delinquent Debt Evaluation Committee; and
WHEREAS, the COC Delinquent Debt Evaluation Committee and membership of the COC, recommends that a contract be negotiated with the vendor Credit Bureau Collection Services, Inc. (CBCS) for the following reasons: Michigan based company, attends Michigan court conferences, can transmit reports and payments daily, owns their own consumer credit information system (Innovis), provides tax intercept services, software program will work with current case management system, employees trained with a knowledge of court services, 60 years of experience, and wide range of foreign language capabilities.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts the recommendations of the Circuit Court Collections Oversight Committee (COC) and authorizes entering into a contract with Credit Bureau Collection Services, Inc. for collection of delinquent debt services as set forth in the attached Scope of Services for an initial Pilot Project period of twelve (12) months beginning on the date the contract is signed
BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign any necessary contracts\subcontracts consistent with this resolution subject to approval as to form by the County Attorney.
JUDICIARY: Yeas: Nolan, Davis, Tsernoglou, Dougan
Nays: None Absent: Bahar-Cook, Schafer Approved 7/15/10
FINANCE: Yeas: Grebner, Schor, Holman, Dougan
Nays: None Absent: Tennis, Bahar-Cook Approved 7/21/10
ADOPTED - JULY 27, 2010
Agenda Item No. 39
RESOLUTION #10-239
SCOPE OF SERVICES
Project Description:
This project involves contracting with a collection agency experienced in government and court collection services to collect past-due debt for the 30th Circuit Court for a pilot period of 1-year. The debt may include fines, costs, and other assessments.
During the pilot period, the fee will be cost neutral for the Court. To achieve a cost neutral fee structure, the Agency will be limited to a fee of 20% of non-mandated costs, fines and assessments (attorney fees and court costs.) The Court can assess a late fee of 20% of non-mandated assessments. This amount is determined by the Court in compliance with applicable court rules and statutes and will be provided to the Agency on a case-by-case basis.
If the contract is renewed, the fee structure applicable during the pilot project term may be renegotiated from a Court cost neutral fee to a higher fixed percentage fee. Any such increase in the fee structure will be presented to the Board for approval.