ADOPTED - JANUARY 26, 2010

Agenda Item No. 27

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION TO APPROVE ENTERING INTO AN AGREEMENT WITH CONTINUANT, INC. FOR AN AVAYA PHONE SYSTEM MAINTENANCE CONTRACT

RESOLUTION #10-014

WHEREAS, Ingham County has a need for on-going phone maintenance on its Avaya phone system; and

WHEREAS, Management Information Services (MIS) in conjunction with Purchasing sought proposals; and

WHEREAS, an Evaluation Committee comprised of  the MIS and Purchasing Departments reviewed the proposals, and after careful consideration and evaluation, the committee is recommending entering into a contract with Continuant, Inc.; and

WHEREAS, the monthly cost for maintenance is $4,368.32, which is over 50% less than the County’s previous maintenance contract for a total annual savings of over $50,000; and

WHEREAS, the length of the contract is for a period of three-years with the option to renew for an additional two years.

THEREFORE BE IT RESOLVED, that the Board of Commissioners authorizes entering into a three-year contract with Continuant, Inc. for the purpose of on-gong phone maintenance at an annual cost of $52,419.84, with the option to renew for an additional two years.

BE IT FURTHER RESOLVED, that the Controller/Administrator is authorized to make any necessary budget adjustments.

BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any contract documents consistent with this resolution and approved as to form by the County Attorney.

COUNTY SERVICES:  Yeas:  Copedge, Schor, Celentino, Grebner, McGrain, Vickers

     Nays:  None     Absent:  None          Approved  1/19/10

FINANCE:  Yeas:  Grebner, Tennis, Bahar-Cook, Schor, Holman, Dougan

     Nays:  None     Absent:  None          Approved  1/20/10