Approved 8/21/07
COUNTY SERVICES
July 17, 2007
Minutes
Members Present: Nolan, Dale Copedge, Tim Soule, Mike Severino, Steve Dougan and Board Chairperson Marc Thomas
Members Absent: Debbie DeLeon
Others Present: Matthew Myers, Harold Hailey, Richard Snider, Becky Bennett, Janeil Valentine, Jim Hudgins, Brian Klebba, Rick Terrill, Jaeson Fournier, Sally Auer, Tony Lindsey and Brian Mosallam
The meeting was called to order by Vice Chairperson Nolan at 7:01 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.
Approval of the June 19, 2007 Minutes
MOVED BY COMM. SOULE, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE JUNE 19 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comm. DeLeon
Additions to the Agenda
4b. Request to Start Dentist at Step 4
2a. Resolution Establishing a New Classification (Park Manager III), and Reclassifying the Park Director Position – Item Withdrawn
5c. Closed Session – Discussion of Labor Relations – Item Withdrawn
7c. Discussion – Lansing Township DDA – East Towne Village, Update on the Project and Future Development – Item Withdrawn
Limited Public Comment: None
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SOULE, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:
2b. Parks and Recreation Commission - Resolution Authorizing the Transfer of the Department of Natural Resources Grant Obligations for Potter Park from the City of Lansing to the County of Ingham
3. Facilities
a. Resolution Awarding a Contract to Modernistic Lansing, LLC for Carpet Cleaning at Various County Facilities
b. Resolution Authorizing Additional Fire Alarm Improvements at the Ingham County Jail with Simplexgrinnell, LP
4. Health Department
a. Resolution to Establish a HIV Continuum of Care Ambulatory Outpatient Operations within the Health Department’s Cedar Community Health Center
5c. Human Resources Department - Resolution Certifying Representatives for the MERS Annual Meeting
6. Purchasing Department – Resolution Authorizing a Contract with DBI Business Interiors for Desktop Delivery of Paper and Office Supplies
7b. Controller’s Office - Resolution Authorizing Adjustments to the 2007 Ingham County Budget
MOTION CARRIED UNANIMOUSLY. Absent: Comm. DeLeon
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SOULE, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. DeLeon
1. Interviews – Potter Park Zoo Board
The Committee interviewed Richard Snider for a position on the Potter Park Zoo Board.
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SOULE, TO RECOMMEND THE APPOINTMENT OF RICHARD SNIDER TO THE POTTER PARK ZOO BOARD. MOTION CARRIED UNANIMOUSLY. Absent: Comm. DeLeon
MOVED BY COMM. SOULE, SUPPORTED BY COMM. SEVERINO, TO RECOMMEND THE APPOINTMENT OF STACY RANGE MESSINA TO THE POTTER PARK ZOO BOARD.
The Committee held a general discussion regarding this item. Comm. Copedge stated Chairperson DeLeon expressed her wish to have a labor representative on the Potter Park Zoo Board.
MOTION CARRIED with Comm. Copedge voting NO. Absent: Comm. DeLeon
Assigned terms:
MOVED BY COMM. SOULE, SUPPORTED BY COMM. SEVERINO, TO RECOMMEND THE TERM APPOINTMENTS AS FOLLOWS:
Term Ending December 31, 2008: Comm. Bahar-Cook, Comm. Hertel and Richard Snider
Term Ending December 31, 2009: Ed Gillespie, Dalen Agnew, Maureen McDonough
Term Ending December 31, 2010: Stacy Range Messina and Tim Basore
Potter Park Zoological Society Representative John Baron appointed to a term expiring December 31, 2008
MOTION CARRIED UNANIMOUSLY. Absent: Comm. DeLeon
3. Facilities Department
c. Resolution Authorizing the Conversion of Electrical Service at the Hilliard Building from Secondary to Primary to be Performed by Delta Electrical Contractors of Lansing, Inc.
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SOULE, TO APPROVE THE RESOLUTION AUTHORIZING THE CONVERSION OF ELECTRICL SERVICE AT THE HILLIARD BUILDING FROM SECONDARY TO PRIMARY TO BE PERFORMED BY DELTA ELECTRICAL CONTRACTORS OF LANSING, INC.
Vice Chairperson Nolan asked why the conversion did not take place when the building was constructed. Mr. Terrill explained that he thought it would be advantageous for the County to move from secondary to primary as the County will then own the transformer. He further explained that when the building was constructed, it may have been cost prohibitive to pursue the conversion. If the County builds a new facility, it would be to the County’s advantage to own its transformer.
The Committee held a general discussion regarding this matter. Mr. Terrill explained he would like to wait one year after this conversion before converting another County facility.
Comm. Dougan stated he requested information regarding green block energy some time ago and has not yet received same. Mr. Terrill stated he provided the information to the Board Office a few months ago for distribution to this Committee. He then stated he would resubmit the information this Committee.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. DeLeon
4b. Health Department – Request to Start Dentist at Step 4
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SOULE, TO APPROVE THE REQUEST TO START DENTIST AT STEP 4. MOTION CARRIED UNANIMOUSLY. Absent: Comm. DeLeon
5. Human Resources Department
a. Resolution to Add AXA Financial to the County’s 457 Deferred Compensation Plans
MOVED BY COMM. SOULE, SUPPORTED BY COMM. SEVERINO, TO APPROVE THE RESOLUTION TO ADD AXA FINANCIAL TO THE COUNTY’S 457 DEFERRED COMPENSATION PLAN.
Mr. Mosallam stated he is happy to have the opportunity to provide this service to Ingham County employees.
Comm. Dougan stated the 457 Plan is very lucrative. Mr. Hailey stated this matter would not go through the normal purchasing process. Comm. Dougan stated if the matter was submitted through the normal process, the County would receive a number of interested responses. The financial community should be made aware that the County is interested in widening its offerings to the employees.
Chairperson Thomas stated a three-member committee over sees this matter. He then asked about the possibility of having more businesses provide there services to the employees. Mr. Myers stated AXA contacted the County about offering their services to the County. The committee reviewed the offer and determined it would not be a cost the County. It is up to the employees to determine if they want to switch to AXA. The specific committee also discussed adding more businesses to the 457 Plan. Currently, employees only have one 457 company. Employees should be given at least two options.
Vice Chairperson Nolan stated she is in favor of issuing RFP’s for additional companies. Mr. Myers stated that would be the intent. Adding AXA will be a win-win situation for our employees.
Comm. Copedge asked if the County will contract with AXA for its services. Mr. Hailey stated there will be such a contract. Chairperson Thomas asked Mr. Hailey if the committee has received any other offers such as AXA’s. Mr. Hailey stated the committee has received a number of different offers over the years; however, the committee thought it may be confusing to provide more businesses to the employees. The three-member committee has since been considering adding business.
Comm. Dougan stated his desire that the contract for services with other companies begin at the same time, including AXA. The companies should have the same start point.
Mr. Mosallam stated his business provides services to eight or nine municipalities. He then stated AXA would be pleased to partake in the County’s RFP process.
Mr. Hailey stated adding AXA at this time does not harm the process of issuing an RFP. Chairperson Thomas stated he agrees with Mr. Myers and Mr. Hailey to go ahead with AXA. Staff understands that an RFP process will be used before adding any other businesses to the County’s 457 plan.
Vice Chairperson Nolan stated she is supportive of approving this Resolution. She then stated she would like staff to draft a resolution which includes a full range of investment firms with no load mutual funds. County employees should be given more options regarding their 457 plans.
Comm. Severino asked if the three member committee could hammer out the details in this matter.
Comm. Soule stated a full range of options should be made available to the County employees. Chairperson Thomas stated, under the County’s process, it is proper to have the businesses address the three-member committee and not appear before this Committee.
MOTION CARRIED with Comm. Dougan voting NO. Absent: Comm. DeLeon
7. Controller’s Office
a. Resolution to Change the County’s Purchasing Policies and Procedures
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. COPEDGE, TO APPROVE THE RESOLUTION TO CHANGE THE COUNTY’S PURCHASING POLICIES AND PROCEDURES.
Comm. Severino stated the memo is unclear. He asked about the current procedure and the proposed changes. Board Chairperson Thomas stated he signs all documents except those that are listed in the information.
Mr. Myers stated this change allows the Board Chair to be aware of all contracts that are signed.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. DeLeon
d. Discussion – Michigan Department of Transportation (MDOT) Requesting a Permit to Construct a Sidewalk and Subsequent Request for “Right of Way”
Mr. Myers stated in the past these types of items were brought to this Committee for discussions in case there was a concern. Staff felt it would be appropriate to bring this matter before this Committee. Chairperson Thomas stated he spoke with Mr. Myers about this and determined it should be brought through this Committee.
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. SOULE, TO RECOMMEND THE APPROPRIATE STAFF MEMBER SIGN THE CONTRACT WITH THE MICHIGAN DEPARTMENT OF TRANSPORTATION. MOTION CARRIED UNANIMOUSLY. Absent: Comm. DeLeon
8. Board Referral – Notice of Intent to Amend the Community Master Plan from the Delhi Charter Township
The Board Referral was received and placed on file.
Public Comment: None
Announcements:
Comm. Soule commended this Committee and the Board for the stellar appointments and recommendations to the Potter Park Zoo Board.
The meeting adjourned at 8:18 p.m.
Respectfully submitted,
Debra Neff