THE ADMINISTRATIVE SERVICES/PERSONNEL COMMITTEE WILL MEET ON TUESDAY, AUGUST 15, 2000,
AT 5:30 P.M., IN THE PERSONNEL CONFERENCE ROOM, HUMAN SERVICES
BUILDING, 5303 S. CEDAR, LANSING.
Agenda
Call to Order
Approval of the July 18, 2000 Minutes
Additions to the Agenda
Limited Public Comment
1. Presentation Board/Commission - Update on the Road Commission
2. County Clerk - Update Regarding Ballot Process
3. MIS Department - Resolution Authorizing an Upgrade to the Ingham County CITREX WINFRAME Processors and Related Software
4. Health Department - Resolution to Set the Hourly Wage for Peer
Educators at $8.00
5. Parks Department
a. Resolution Recommending Approval of Amendment #5 with the Department of Natural Resources to Develop a Soccer Complex at the Aurelius Road Landfill Site
b. Information Item - Parks Board Resolution Adopting Rules and Regulations Relating to
Dogs, Pets and Alcohol at Hawk Island County Park
6. Resolution Urging the Arts Council to Make a Supplemental Appropriation to the Sons
of Union Veterans of the Civil War for the 2000 Fiscal Year
7. Human Resources
a. Resolution Certifying Representatives for the MERS Annual Meeting
b. Labor Relations Update
8. Controller
a. Resolution Authorizing Project Management Services for the Courtroom Technology Project (Information will be mailed under separate cover)
b. Resolution Adopting The Ingham County Enhanced Access
to Public Records Policy
9. Board Referral - Letter of Transmittal from the Capital Area United Way Forwarding
the List of Approved Agencies for the 2000 Campaign
Announcements Public Comment Adjournment
The County of Ingham will provide necessary reasonable auxiliary aids and services,
such as interpreters for the hearing impaired and audio tapes of printed materials being
considered at the meeting for the visually impaired, for individuals with disabilities at
the meeting upon five (5) working days notice to the County of Ingham. Individuals with
disabilities requiring auxiliary aids or services should contact the County of Ingham in
writing or by calling the following: Ingham County Board of Commissioners, P.O. Box 319,
Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in
attendance at this meeting.
The following items have attachments available in the Board of Commissioners Office:
5. Parks Department
a. Resolution Recommending Approval of Amendment #5 with the Department of Natural Resources to Develop a Soccer Complex at the Aurelius Road Landfill Site - Attachment
b. Information Item - Parks Board Resolution Adopting Rules and Regulations Relating to
Dogs, Pets and Alcohol at Hawk Island County Park - Attachment
8. Controller
b. Resolution Adopting The Ingham County Enhanced Access to Public Records Policy -
Attachment
9. Board Referral - Letter of Transmittal from the Capital Area United Way Forwarding
the List of Approved Agencies for the 2000 Campaign
Administrative Services/Personnel Committee
Meeting Minutes
Members Present: Calvin Lynch, Thomas Minter, Paul Pratt, Mike Severino
Members Absent: Jean McDonald
Others Present: Mary Stid, John Neilsen, Bruce Johnston, Harold Hailey, Bob Glandon,
James Hudgins, Jr., John LeFevre, Bob Moore, Mary Ruttan, Don Moore, Jody Kranz, and
others
The meeting was called to order by Comm. Lynch at 5:31 p.m. in the Personnel Conference
Room of the Human Services Building, 5303 S. Cedar, Lansing.
Approval of the June 20, 2000 Minutes
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. MINTER TO APPROVE THE JUNE 20, 2000 MINUTES
AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comm. McDonald.
Additions to the Agenda: None
Limited Public Comment: None
MOVED BY COMM. MINTER, SUPPORTED BY COMM. SEVERINO TO APPROVE A CONSENT AGENDA FOR THE
FOLLOWING ITEMS:
1. Housing Commission - Resolution Accepting 2000 Capital Fund Program Grant From the
U.S. Department of Housing and Urban Development
2. MIS Department
b. Resolution Authorizing the Purchase, Maintenance, and Depreciation of Computer Equipment for the Adult Probation Department
3. Health Department
a. Resolution to Authorize Administrative Services and Medical Services Support Agreements with the Ingham Health Plan Corporation
b. Resolution to Establish a Prescription Assistance Program, and to Authorize an
Agreement with the Capital Area United Way and to Establish a Position
5. Treasurer - Request to Accept the Use of Credit Cards for the Payment of Property Taxes
6. Financial Services Department
a. Resolution Authorizing Participation in the State of Michigan Judges Retirement Defined Contribution Plan
b. Resolution to Reimburse the Register of Deeds Imprest Cash Account
c. Travel Notification - Jack Restuccia
7. Register of Deeds Office - Authorization to Pursue Collection of Monies Owed for
Recording Documents
9. Controller
a. Resolution Authorizing Adjustments to the 2000 Ingham County Budget
MOTION CARRIED UNANIMOUSLY. Absent: Comm. McDonald.
MOVED BY COMM. MINTER, SUPPORTED BY COMM. SEVERINO TO APPROVE THE ITEMS ON THE CONSENT
AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. McDonald
Mr. Neilsen commented, regarding item #5 from the Treasurer, that the original
authorizing resolution authorizes the Administrative Services/Personnel Committee to
approve this request upon recommendation of the Controller. This request is also on
Finance, but the obligations of the original resolution have been filled by this
Committee's approval, therefore, it will be pulled from the Finance Committee agenda.
There was further discussion.
2. MIS Department
a. Letter from Jay Donaldson Regarding the LEIN System Policy
Comm. Minter stated that he appreciates Mr. Donaldson taking the time to follow up on
this issue. He also wanted to know where they were in the process for the individual in
question.
Mr. Hailey responded by stating that the Union has not filed for arbitration on this
employee's behalf. He suspects that it may be an oversight on their part. It has been at
least 30 days which is beyond the time that is required.
Comm. Severino asked about the time table for Jay's replacement.
Mr. Neilsen replied by stating that whenever the County loses a key staff member from
the Controller's Office, a thorough review of the employees functions are evaluated and a
reorganization may be considered. The intent is to get the position filled by the end of
the year.
Mr. Hailey suggested that the County should hire a headhunter to assist in filling this
position because of the expertise and the knowledge that is necessary. To get the absolute
best person for the job, it may be in the County's best interest to go that route.
Mr. Neilsen commented that the important part of Jay's memo is that there is surely a
clear policy on what is a l LEIN violation for MIS employees. All employees are aware of
this existing policy.
Item 2a. was accepted.
4. Parks Department
a. Resolution to Authorize the Acceptance of the Project Agreement for the Second Phase Grant for the Development of Hawk Island Through the Clean Michigan Initiative
b. Resolution Authorizing Entering Into a Contract for Dock and Boardwalk
Construction at Hawk Island County Park
Mr. Moore mentioned that there was an error in resolution 4a. The grant amount in the
first WHEREAS should be modified to read $733,340.00 instead of $493,000.00. The $493,000
was the amount of the trust fund grant they received at the beginning of the year.
As a friendly amendment $493,000 was changed to $733,340 in the first WHEREAS.
Mr. Moore displayed a picture of the Hawk Island County Park. He updated the Committee
on the work that has to be done at Hawk Island concerning the construction project of the
Docks and Boardwalks.
In response to Mr. Hailey, Mr. Moore responded by saying the depth of the water is
normally around 15ft. to 18ft.
2
Comm. Stid expressed that she had received a phone call addressing the issue of
handicap swimming.
Mr. Moore responded to Comm. Stid stating that there are allowances for handicap
swimming and it is part of the construction process. There will probably be a roll out mat
that goes in the water like at Lake Lansing. There was further discussion.
Mr. Moore updated the Committee regarding budget issues. He stated that the budget is
getting tight. They will probably go back to the Parks Board asking them to wait and not
take any more bids until November for spring construction. The bids are coming in higher
than they anticipated. They have had to make some cutbacks. The underwater construction of
the beach is something that we cannot anticipate the cost of. They will wait until the
beach is constructed before they go too much further down the road. Landscaping and final
paving will be held back until the beach is completed. This project will put them behind
schedule and jeopardizes a fall opening. If it opens in the fall the landscaping and trees
will not be finished He does not think it would not be an attractive setting if those
things are not done.
Comm. Lynch commented that the public is ready to get in there now. He asked Mr. Moore
if they can open sooner without the landscaping and it there was a liability for opening
up sooner.
In reference to Comm. Lynch, Mr. Moore explained that there is a potential liability with the construction workers there. As soon as they are finished and things settle down, the intent is to open up as soon as possible. He also mentioned that there is a little over 600 feet scheduled for the beach.
Comm. Lynch referred to item 4b, a memo from Mr. Hudgins, Jr., regarding submitted
proposals. He asked about Beachline Construction Co. inquiring why their bid was so much
different that the rest of the contractors, were they aware of prevailing wages, and if
the specs were the same for all other bidders.
Mr. LeFevre explained that they also had concerns about the disparity of the bids. They
met with the president of Beachline and he stated that his company has specialized in this
type of work for the past 15 years. He also expounded that they are aware of prevailing
wages, and they were included in the bid. He went on to explain that his most recent
boardwalk project for The City of Wixom was 30% below other bids received. After
prevailing wages were met, the company ended up very profitable. The president also
responded via letter addressing the department's concerns. Mr. Hudgins, Jr. distributed
copies of the letter. Mr. LeFevre expressed that Beachline received a good reference from
the City of Wixom in reference to the quality of work and meeting the prevailing wage
criteria. The letter was received and placed on file.
Comm. Stid inquired about the company being out of Holland, MI. She wanted to know if
they had done any work this far away from Holland before.
Mr. LeFevre responded by saying that he had not gotten any references from the Lansing
area. They were all on the west side of State or Wixom.
Mr. Neilsen asked Mr. Hudgins, Jr. to explain what they are doing in terms of proving
that prevailing wages are being met.
Mr. Hudgins, Jr. explained that there have been negotiations going on with (MFCC)
Michigan Fair Contracting Company. The County would subcontract with this company for any
construction project more than $10,000. They monitor companies to insure that the
prevailing wage requirements are being met. MFCC charges $65.00/hr.
3
Comm. Pratt commented that he is familiar with MFCC. The MFCC was considered by the JBA
as a possibility for monitoring the court facility. They decided to use the City of
Lansing's Human Relations Department. He suggested that the department should compare the
two.
Mr. Neilsen added that if we contract with MFCC, the cost of the contract will not be
included in the bids. It may come out of the overall project budget, but he was not sure.
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. MINTER, TO APPROVE THE RESOLUTION TO
AUTHORIZE THE ACCEPTANCE OF THE PROJECT AGREEMENT FOR THE SECOND PHASE GRANT FOR THE
DEVELOPMENT OF HAWK ISLAND THROUGH THE CLEAN MICHIGAN INITIATIVE. MOTION CARRIED
UNANIMOUSLY. Absent: Comm. McDonald.
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. MINTER, TO APPROVE THE RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT FOR DOCK AND BOARDWALK CONSTRUCTION AT HAWK ISLAND COUNTY PARK. MOTION CARRIED UNANIMOUSLY. Absent: Comm. McDonald.
8. Other
a. Letter from Meridian Senior Center Regarding the Parks Fees
b. Response Sheets from the Public Regarding Parks Fees
It was noted that Comm. Juall sent out the surveys to the public regarding park fees.
Items 8a. and 8b. were received.
9. Controller
b. Discussion on Impact of Gasoline Price Increases for Public Safety Costs to Ingham
County
Mr. Neilsen stated that this information was put together because gas prices were
getting over $2.00 a gallon. The Sheriff's Office and Animal Control were concerned about
their budgets. They are the two biggest users of gasoline in the County. He did explain
that gasoline is down now, and the national average is now $1.56/gal. The US Energy
Administration predicts that gasoline should be down to $1.39/gal. in September. We have
concluded that gas prices are stable and should not be a major problem for the remainder
of this year or should not make a major impact for the 2001 Budget.
Information for 9b. was received.
10. Board Referral - Letter from the Department of Treasury Outlining Responsibilities
of Equalization Departments Under Proposal A
The board referral was received and placed on file.
Announcements: Comm. Stid informed the Committee that she had received a call from
Channel 6 News regarding the library, and minors having access to pornography on the
Internet. The only information they received from her was for them to contact Ms. Sue Hill
from CADL. She did give her Ms. Elms-Barclay name, because she wanted to know who
contacted the Board of Commissioners. The reporter stated that they are going to do a news
report about minors and pornography on the Internet.
Public Comment: None
The meeting adjourned at approximately 6:05 p.m.
Respectfully submitted,
Shelly McReynolds-Render 4
RESOLUTION STAFF REVIEW DATE August 9, 2000
Agenda Item Title Resolution Authorizing an Upgrade to the Ingham County CITREX WINFRAME Processors and Related Software
Submitted by MIS Department
Committees: Ad.Ser/Pers. * , H.S. , Law & Cts. , Fin. *
Summary of Proposed Action This resolution authorizes the upgrade of CITREX WINFRAME
hardware and software relative to the county's remote computer access capabilities. The
current equipment is outdated and in need upgrading.
Financial Implications The cost for the upgrade is $36,255 and is included in the MIS
budget for network maintenance.
Other Implications None
Staff Recommendation: JA DE X JN HH
Staff recommends the approval of this resolution.
INGHAM COUNTY
MIS Department Jay L. Donaldson, Director
P.O. Box 319 Mason, MI 48854 Phone: (517) 676-7373 Fax: (517) 676-7396
TO: Darnell Earley, Deputy Controller Administrative Services/Budget Administrative Services Committee
Administrative Services/Personnel Committee Members
Finance Committee Members
FROM: Jay L. Donaldson
DATE: July 27, 2000
RE: Upgrade of the Ingham County Citrix Winframe Equipment on the
County Wide Network
Shortly, after we purchased our original network, some six years ago, we purchased a
product called Citrix Winframe. The Citrix Winframe hardware and software enables us to
have outside users, County employee's at home, vendors, etc., dial into the County and
gain access to our network. We have two servers for this service on our network. The main
area is in the MIS Department, which serves the County at large and a secondary area at
the Human Services, which serves the Health Department and their clients. Both the
hardware and software are very outdated. Therefore, I am requesting the approval for an
addendum to the contract we have with Integration Projects, Inc. to upgrade our two Citrix
processors, replace the two Compaq servers with brand new ones and replace the appropriate
software from Citrix at these two locations. This will enable us to do GroupWise e-mails,
the law library, WordPerfect, and regular Novell Client applications from outside of the
County. We have not bid this project out, as it is a logical extension of our current
project with Integration Projects, Inc., as they are currently working on upgrading our
Novell servers.
The total cost of this project, including the support for one to three years, depending
upon its component, is $36,255. The bulk of this money is for the hardware. The prices do
appear to be competitive or I would not be recommending it to you. The monies for this
project are included in the MIS Department budget under network maintenance.
I would like to request your approval of this contract addendum with Integration
Projects, Inc. We will start on this project following approval by the Board, with a
completion date of no later than November 15, 2000.
We have managed to band-aid our current system together a little bit longer, but the
demand has substantially increased over the past six months.
JLD/ims
Introduced by the Administrative Services/Personnel and Finance Committees
of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
WHEREAS, Ingham County established a Wide Area Network for use with the County's PCs
six year's ago; and
WHEREAS, the Ingham County Wide Area Network utilized almost from the beginning the
Citrix Winframe System, which enables outside users, be it County employee's, vendors,
etc., to dial into the system to retrieve GroupWise e-mails, the law library, or various
other connections; and
WHEREAS, the current system is no longer functioning at the capacity it should nor is
it really compatible with the upgraded Novell Network, we are just finishing the upgrade
of; and
WHEREAS, the project is a logical extension of the Novell 4.11 to 5.11 version upgrade
that is being done by Integration Projects, Inc., the current vendor selected under the
competitive proposal guidelines; and
WHEREAS, the MIS Director has reviewed this proposal and believes it is in the best
interest of Ingham County.
THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners approve the issuance
of a contract addendum with Integration Projects, Inc. for an amount not to exceed
$37,000.
BE IT FURTHER RESOLVED, the funds for this project are contained in the MIS Department
budget under network maintenance.
BE IT FURTHER RESOLVED, the Chairperson of the Board of Commissioners is authorized to
sign any documents associated with this document after review by the County Attorney.
MEMORANDUM
To: Human Services Committee
Administrative Services/Personnel Committee
Finance Committee
From: Bruce Bragg
Date: August 10, 2000
Subject: Recommendation to Adjust the Salaries of Peer
Educators
This is a recommendation to set the hourly pay for Peer Educators at $8.00.
The County employs approximately 30 Peer Educators who are temporary, part-time
employees, mostly college students, who work 10 to 12 hours per week.
Peer Educators have proven to be a low-cost and productive means by which the County
works with young people to improve health related behaviors, behaviors that affect the
several public health concerns, including: communicable diseases, venereal diseases, HIV
infection, and pregnancy prevention.
Peer Educators are oriented to protocols established by the Health Department and by
the sex education advisory boards of local school districts. They participate in the
educational process in local school districts and other settings by engaging students and
young people, presenting factual material related to venereal disease, HIV infection,
pregnancy, and leading discussions intended to support good decision making on the part of
young people in our community.
The Peer Educators are compensated by wages only; they are paid only for the hours they
work and the County pays only FICA and Workmen's Compensation. In September 1997 the
salary of Peer Educators was set at $6.15 per hour. The attached resolution would increase
the hourly rate to $8.00, effective September 2, 2000.
These young employees are highly visible ambassadors for Ingham County. They are an
important piece of the County's efforts to reduce disease and pregnancies in young people.
It is more and more difficult to recruit and retain good young people to fill these
positions. College students have employment opportunities that pay substantially more that
the County currently pays for Peer Educators. The Peer Education staff and I believe that
the proposed increase in wages will significantly help us recruit and retain good young
people to fill these roles.
I recommend that the Board adopt the resolution and authorize the new wage. The
Department will adjust the hours of work to live within the already budgeted wages in 2000
and 2001, so there is no request for additional funding to implement the recommendation.
Attachment:
cc: John Jacobs w/attachment
Quess Derman w/attachment
Bruce Miller w/attachment
Introduced by the Human Services, Administrative Services/Personnel and Finance
Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO SET THE HOURLY WAGE FOR PEER EDUCATORS AT $8.00
WHEREAS, the Health Department uses part-time, temporary employees, mostly college
students, to deliver important health education services to adolescents through the Peer
Education Program and the Teen Parenting Network; and
WHEREAS, the County attempts to maintain approximately 30 Peer Educators trained and
employed to serve these two programs, with each Peer Educator working an average of 12
hours per week; and
WHEREAS, Peer Educators receive training by Health Department staff and others on
protocals for a set of public health issues, including communicable disease control, HIV
and pregnancy prevention; and
WHEREAS, Peer Educators are mostly recruited from the M.S.U. student population; and
WHEREAS, the Health Department is having difficulty recruiting and retaining Peer
Educators, at least in part because of the rate of pay; and
WHEREAS, Peer Educators have been paid $6.15 per hour since September, 1, 1997; and
WHEREAS, the Health Officer has advised that these Peer Educators are highly effective
and represent a low cost approach to educating youth about decision making related to
communicable diseases and their spread and pregnancy prevention; and
WHEREAS, the Health Officer has recommended that the hourly rate for Peer Educators be
set at $8.00 effective 2, 2000.
THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners authorizes the wage
for part-time, temporary Peer Educator employees to be adjusted to $8.00 per hour
effective September 2, 2000.
RESOLUTION STAFF REVIEW DATE August 8, 2000
Agenda Item Title: Resolution Recommending Approval of Amendment #5 with the Department
of Natural Resources to Develop a Soccer Complex at the
Aurelius Road Landfill Site
Submitted by: Parks Department
Committees: Ad.Ser/Per. * , H.S. , Law & Cts. , Finance *
Summary of Proposed Action: This resolution authorizes an Amendment #5 to the Project
Agreement between Ingham County and the Department of Natural Resources to reflect the
final location, Aurelius Road between Jolly and Miller Roads, and the facilities list for
the Kenneth A. Hope Soccer Complex.
Financial Implications: None
Other Implications: None
Staff Recommendation: JA DE X JN HH
This resolution should be approved.
INGHAM COUNTY PARKS DEPARTMENT
P.O. Box 178, Mason, MI 48854
(517) 676-2233; Fax (517) 676-8243
MEMO
DATE: August 7, 2000
TO: Administrative Services/Personnel Committee
Finance Committee
FROM: Robert C. Moore
RE: Final Amendment to the Recreation Bond Project Agreement
with the Department of Natural Resources
Please find attached a copy of the final Amendment to the Recreation Bond Project
Agreement for the Kenneth A. Hope Soccer Complex with the Michigan Department of Natural
Resources.
This Amendment is required by the Department of Natural Resources to modify the
Agreement to change the location site, the final site plan, and facilities list to reflect
the actual final product.
Introduced by the Administrative Services/Personnel and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION RECOMMENDING APPROVAL OF AMENDMENT #5 WITH
THE DEPARTMENT OF NATURAL RESOURCES TO DEVELOP A SOCCER
COMPLEX AT THE AURELIUS ROAD LANDFILL SITE
WHEREAS, the City of Lansing and Ingham County have entered into an agreement to
develop a soccer complex on a vacant parcel of land on the east side of Aurelius Road
between Jolly and Miller Roads; and
WHEREAS, the funding package for the soccer complex includes a grant from the Michigan
Recreational Bond Program administered by the Department of Natural Resources in the
amount of $744,000; and
WHEREAS, this agreement modifies the original Project Agreement to reflect the final
location and facilities list.
THEREFORE BE IT RESOLVED, that Amendment #5 of the agreement with the Michigan
Department of Natural Resources be approved.
BE IT FURTHER RESOLVED, that the amendment be approved subject to review by the
Corporation Counsel.
RESOLUTION STAFF REVIEW DATE August 3,2000
Agenda Item Title Resolution Urging the Arts Council to Make a Supplemental
Appropriation to the Sons of Union Veterans of the Civil War for
the 2000 Fiscal Year
Submitted by Commissioner Grebner
Committees: Ad.Ser/Per. * , H.S. * , Law & Cts. , Finance *
Summary of Proposed Action this resolution would have the BOC take a position whereby
the Board would urge the Arts Council to favorably consider the request of the Sons of
Union Veterans of the Civil War request for a $1,000 appropriation from Ingham County to
pay for the promotional expenses of their National Encampment.
Financial Implications
2000 Budgeted Revenue: $1,800,000 The revenue from the tax (5% of the hotel/motel room bill) is distributed as follows:
Arts Council's (5%)
Ingham County Fair (10%)
Administration (5%)
Lansing Convention Visitors Bureau (80%)
Collection through June 30: $998,812
2000 Projected Revenue: $1,997,622
Projected Surplus: $197,622
Arts Council's Share of Surplus (5%): $9,881
Other Implications
Although the encampment request is clearly eligible, the Sons of Union Veterans of the
Civil War missed the Arts Council Application process timetable and they are not
technically eligible for Arts Council Funding because they are not a 501 c (3) IRS Tax
status organization. They are a 501 c (4) IRS Tax status organization.
Staff Recommendation: JA DE JN * HH
Introduced by the Human Services, Administrative Services/Personnel and Finance
Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION URGING THE ARTS COUNCIL TO MAKE A SUPPLEMENTAL APPROPRIATION TO THE SONS OF UNION VETERANS OF THE CIVIL WAR FOR THE 2000 FISCAL YEAR
WHEREAS, the Ingham County Board of Commissioners is currently contracting with the
Arts Council of Greater Lansing Inc. for Administering and Allocating Ingham County
Hotel/Motel Arts and Tourism Tax funds for Publicity and Promotional Support ; and
WHEREAS, the 2000 Grants process has already been concluded; and
WHEREAS, the Sons of Union Veterans of the Civil War is requesting a appropriation from
Ingham County to pay for the promotional expenses of their National Encampment to be held
in Lansing during August of 2000, and
WHEREAS, the Ingham County Hotel/Motel Arts and Tourism Tax funds for Publicity and
Promotional Support are projecting a surplus of $9,800 this fiscal year, and
WHEREAS, the Sons of Union Veterans of the Civil War request for a $1,000 appropriation
from Ingham County to pay for the promotional expenses of their National Encampment is a
eligible activity under the Ingham County Hotel/Motel Arts and Tourism Tax funds for
Publicity and Promotional Support guidelines, and
WHEREAS, the Sons of Union Veterans of the Civil War are a 501 c (4) IRS Tax status
organization and therefore do not meet the criteria that the Board of Commissioners
established for Arts Council Funding
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby urges
the Arts Council of Greater Lansing Inc. to favorably consider a supplemental
appropriation to the Department of Michigan, Sons of Union Veterans of the Civil War
-National Encampment Expense Request for $1,000 for fiscal year 2000 should the actual
Ingham County Hotel/Motel Arts and Tourism Tax funds for Publicity and Promotional Support
realize a surplus of $1,000 or more for this fiscal year
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners hereby waives its
requirement that the Sons of Union Veterans of the Civil War organization must have 501 c
(3) Tax status to be eligible for Ingham County Hotel/Motel Arts and Tourism Tax funds for
Publicity and Promotional Support in this case only as the Sons of Union Veterans of the
Civil War are a Congressionally Chartered Veterans Organization
BE IT FURTHER RESOLVED, that the Chair of the Ingham County Board of Commissioners and
the County Clerk are authorized to sign any necessary contract documents consistent with
this resolution and approved as to form by the County Attorney.
RESOLUTION STAFF REVIEW: DATE: August 4, 2000
Agenda Item Title: Resolution Certifying Representatives for the MERS
Annual Meeting
Submitted By: Harold Hailey, Human Resources Director
Committees: Ad.Ser/Per * , H.S. , Law & Cts , Fin.
Summary of Proposed Action: In accordance with provisions of Act 427, P.A. 1984 (the
Municipal Employees' Retirement Act), the Municipal Employees' Retirement System Board
conducts an annual meeting for the purpose of selecting nominees to serve on the board and
the transaction of other business as the board deems necessary. An election is held to
determine the Employee Delegate and Alternate by secret ballot, and the Board requests the
governing body to appoint an Officer Delegate and Alternate. The 2000 MERS Annual Meeting
will be held at the Amway Grand Hotel, Grand Rapids, Michigan on September 20, 21, and 22,
2000.
Financial Implications: Registration is $125.00/person (i.e., $500.00 for Officer
Delegate and Alternate and Employee Delegate and Alternate). Meals and mileage are also
paid.
Other Implications: The cost for the above representatives to attend this annual
meeting is charged against the Board of Commissioner's Line Item #101 10100 861010.
Staff Recommendation: JA DE JN HH X
Staff recommends approval of this resolution.
Introduced by the Administrative Services/Personnel Committee of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION CERTIFYING REPRESENTATIVES FOR THE MERS ANNUAL MEETING
WHEREAS, the Municipal Employees' Retirement System will hold an annual meeting at the
Amway Grand Hotel in Grand Rapids, Michigan on September 20, 21 and 22, 2000; and
WHEREAS, the governing body of each member municipality must certify an employee
delegate and alternate who have been elected by the other employee members, and appoint an
officer delegate and alternate of the governing body.
THEREFORE BE IT RESOLVED, that the following persons are hereby certified as Ingham
County's representatives for the MERS annual meeting:
Officer Delegate:
Officer Alternate:
Employee Delegate: Mark Bowser
Employee Alternate: Frank Russell
MEMORANDUM
DATE: August 3, 2000
TO: Administrative Services/Personnel Committee
FROM: Harold Hailey, Human Resources Director
RE: Labor Relations Update
AFSCME/Parks: Contract will expire on 12/31/00. Negotiations for a new
contract have not been requested by the Union as of to date.
FOP/Animal Control: A three year agreement was reached earlier this
year. (Contract expires 12/31/02.)
FOP/Law Enforcement: Contract expired 12/31/99. This unit is in 312
Arbitration.
FOP/Supervisors: Contract expired 6/30/99. This unit is in 312
Arbitration.
ICEA/Assistant Prosecuting Attorneys: Contract expires 6/30/2001.
ICEA County Professionals: Contract expires on 12/31/00. Negotiations
for a new contract have not been requested by the Union as of to date.
ICEA Court Professionals: Contract expires on 12/31/00. Negotiations
for a new contract have not been requested by the Union as of to date.
ICEA/Nurses: Contract expired on 6/30/2000. The County has received
notice that the Union will be contacting us to schedule negotiation dates. No dates have
been scheduled as of to date.
OPEIU/Probate Court: A three year agreement was reached earlier this year. (Contract expires 12/31/02.)
UAW/TOPS: Contract expired on 12/31/99. Tentative agreement was
rejected by employees. Currently still in negotiations.
HH/daj
RESOLUTION STAFF REVIEW DATE August 9, 2000
Agenda Item Title Resolution Adopting the Ingham County Enhanced Access to Public
Records Policy
Submitted by Controller
Committees: Ad.Ser/Pers. * , H.S. , Law & Cts. , Fin. *
Summary of Proposed Action This resolution adopts a policy which outlines the county's
intent to provide enhanced access to public records, and to assess an appropriate fee to
recover costs for the enhanced access. State law provides for the establishment of
procedures for providing certain records to the public. Reasonable fees may be implemented
to recover the cost to access the data in the various forms available through
technological enhancements. Initially, the cost will be assessed only on business
transactions and not on individual citizen inquiries. This piloted practice will need to
be evaluated annually to determine cost effectiveness.
Financial Implications a $.15 surcharge per Internet business transaction is proposed
to recover the cost of computer technology necessary to provide access. This is based upon
the cost analysis prepared by the MIS and Financial Services departments.
Other Implications None
Staff Recommendation: JA DE X JN HH
Staff recommends the approval of this resolution.
Introduced by the Administrative Services/Personnel and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION ADOPTING THE INGHAM COUNTY ENHANCED ACCESS TO
PUBLIC RECORDS POLICY
WHEREAS, the Enhanced Access to Public Records Act, 1996 P.A. 462 authorizes the
establishment of procedures for providing certain records to the public and establishing a
fee for access to such records; and
WHEREAS, pursuant to this Act, Ingham County wishes to outline its policies and
procedures and establish appropriate fees for providing enhanced public access to certain
records as prescribed by state law; and
WHEREAS, the intent of this policy is not to charge fees for actual data maintained as
public records, but to outline a reasonable methodology for recovering necessary costs for
providing access to the data in the various forms available through technological
enhancements; and
WHEREAS, this policy shall in no way limit the inspection and copying of a public
record pursuant to the Freedom of Information Act, 1976, PA 442, MCL 15.231 to 15.246.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby adopts
the Ingham County Enhanced Access to Public Records Policy, incorporated by reference
herein.
BE IT FURTHER RESOLVED, that based upon the cost analysis contained with the policy a
$.15 surcharge on Internet transactions is hereby authorized for the purpose of recovering
costs of providing Internet access.
BE IT FURTHER RESOLVED, that initially, this surcharge will be implemented on a pilot
basis to be assessed only on business transactions and not on individual citizen
inquiries, pending an annual evaluation for cost effectiveness.
BE IT FURTHER RESOLVED, that this policy shall have immediate effect and appropriate
public notification of its authority shall be made.
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